HR Operations Specialist

Pyramid Healthcare•Altoona, PA

About The Position

Pyramid Healthcare is dedicated to offering the highest quality of care to those we serve. A focus on client-focused care establishes our family of brands as respected leaders in addiction treatment, mental health recovery and eating disorder treatment modalities. Pyramid Healthcare offers comprehensive behavioral healthcare defined by supportive environments that offer patients the strength they need to overcome life’s challenges. We offer behavioral healthcare services – psychiatry, addiction recovery, mental disorder treatment, etc. – that allow clients at all stages of recovery or rehabilitation to reclaim health and well-being. Summary: The HR Operations Specialist plays a critical role in executing compliant, accurate, and efficient onboarding and credentialing processes in a highly regulated environment. This role owns the end-to-end administrative execution of the onboarding and compliance tracking process, guiding new hires ensuring their smooth and successful transition into Pyramid. The HR Operations Specialist collaborates closely with the new hire and internal stakeholders to coordinate documentation, systems access, and credentialing requirements. In addition, this role supports ongoing compliance efforts for the organization to ensure compliance with regulatory standards, company policies, maintaining employee records, employee credentialing standards and preparing documentation for internal and external auditing. The ideal candidate thrives in detailed, process-driven work; is comfortable navigating multiple systems and manual trackers; exercises sound judgment within established guidelines; and proactively resolves issues to ensure a seamless employee experience while maintaining audit readiness.

Requirements

Bachelor’s degree preferred.
High School Diploma or GED required.
Minimum of one (1) year experience in in HR operations, onboarding, credentialing, or related administrative roles in a regulated environment preferred.
Experience supporting compliance or audit processes strongly preferred.
Proficiency in MS Office required.
Experience navigating HRIS platforms and multiple systems preferred.
Excellent verbal and written communication and interpersonal skills with a customer service mindset
A working knowledge of local, state and federal standards as well as regulating body standards.
Comfort navigating multiple systems, databases, and manual trackers simultaneously.
Strong organizational skills with exceptional attention to detail and follow-through.
Ability to work independently and collaborate effectively with cross-functional and remote teams while, exercising sound judgment and escalating issues appropriately.
Demonstrated ability to manage multiple priorities and deadlines in a high-volume, detail-oriented environment.
High level of discretion and commitment to maintaining confidentiality.

Nice To Haves

HRIS experience preferred.

Responsibilities

Own and execute the end-to-end electronic onboarding process, ensuring timely completion of all required employment documentation.
Facilitate partnership with external vendors to initiate and monitor occupational health testing, background checks, I-9 employment verifications, verify candidate credentials, education verification and other pre-employment requirements
Ensure compliance with established guidelines and designated licensing codes
Partner with IT to coordinate technical assistance to properly set up their access and equipment
Set up employee profiles in internal HR systems and trackers
Assist the Care Advisory team to ensure completion and proper filing of all new hire paperwork, including offer letters, resumes, credentialing verification, and other necessary employment documentation to their personnel file and ensure they are compliant for audit readiness, as applicable.
Monitor the progress and integration of new employees, proactively identify any delays or compliance risk, provide support and resolve issues independently or escalate appropriately
Provide timely professional communication with candidates, managers and internal stakeholders throughout the onboarding process to enable a smooth start with full completion of required employment documents
Schedule orientation for new hires and communicate the list of new hires to hiring managers and track attendance, follow up on non-attendance and document outcomes.
Audit and maintain employee information such employment credentials according to established guidelines and regulated licensing standards including facilitating with the employee and updating our systems/files as necessary
Regularly audit data for discrepancies and compliance regulations across our HR systems and ensure compliance with all processes
Prepare documentation for internal and external audits
Support audit preparation activities and ongoing compliance initiatives in partnership with HR leadership.
Exercise discretion and maintain high level of confidentiality regarding all company information.
Completion of all required training assigned
Proactively identify process gaps or inefficiencies and recommend improvements to strengthen compliance and operational effectiveness.
Other duties as assigned.