HR Operations Coordinator
About The Position
The HR Operations Coordinator provides essential administrative and operational support across the People team, partnering closely with Talent Acquisition, HR Operations, and Learning & Development. This role is responsible for coordinating hiring and onboarding activities, maintaining accurate employee data within HR systems, and supporting transactional HR processes that ensure a seamless candidate and employee experience. This position is ideal for an early-career HR professional with strong systems aptitude, exceptional organizational skills, and a customer-service mindset. The HR Operations Coordinator plays a critical role in enabling the People team to operate efficiently while maintaining high standards of accuracy, responsiveness, and professionalism.
Requirements
- 2–4 years of experience in HR Operations, Talent Acquisition coordination, or a related HR support role
- Hands-on experience using an HRIS, with Paylocity strongly preferred
- Experience working in an ATS and coordinating directly with candidates
- Strong organizational, administrative, and follow-through skills
- High attention to detail and commitment to data accuracy
- Excellent written and verbal communication skills
- Strong customer service orientation
Nice To Haves
- Experience supporting benefits administration, with Employee Navigator preferred
- Experience supporting onboarding or learning management systems
- Experience in healthcare, multi-site, or fast-growing organizations preferred
Responsibilities
- Coordinate interview scheduling between candidates, recruiters, and hiring managers
- Communicate with candidates regarding interview logistics, next steps, and onboarding timelines
- Support recruiters with administrative tasks related to requisitions and candidate workflows in the ATS
- Coordinate internal employee referral program
- Prepare and send offer and onboarding documentation as needed
- Ensure new hires are fully set up in systems prior to their start date
- Manage administrative onboarding tasks, including system setup, documentation tracking, and data entry
- Enter and update employee information in the HRIS (Paylocity), including pay rate changes, job or status changes, and name change requests
- Support benefits administration by assisting with Employee Navigator updates and coordinating catch-up benefit deductions following leaves
- Assist with leave-related administration by sending and tracking required paperwork, following up on missing documentation, and routing information to HR leadership without determining eligibility or making leave decisions
- Support the HR Operations team by running standard HR and workforce reports
- Maintain data accuracy across HR systems
- Support time and labor administration
- Assist with reporting workers’ compensation claims and tracking related documentation
- Partner with the HR Systems Administrator to support ongoing system maintenance and audits
- Assist with LMS administration and upkeep
- Coordinate course scheduling, enrollment, and completion tracking
- Support Learning and Development logistics as needed
- Serve as a first point of contact for transactional HR and candidate inquiries
- Provide timely, accurate, and service-oriented responses
- Ensure a positive and organized experience throughout the hiring and employee lifecycle
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
