HR Operations Associate

North Suburban Legal Aid Clinic•Highland Park, IL

9d•$60,000 - $65,000•Onsite

About The Position

North Suburban Legal Aid Clinic is seeking a full-time HR Operations Associate. The mission of the North Suburban Legal Aid Clinic (NSLAC) is to provide accessible, quality, equitable, free legal services in the areas of domestic violence, housing, and immigration to give low-income, at-risk community members access to justice and the opportunity to live productive and secure lives. NSLAC is a 10-year-old dynamic nonprofit with a collaborative culture and the goal of becoming the model legal aid organization focused on suburban communities. The HR Operations Associate will play a critical role in supporting day-to-day human resources and administrative operations. This position will report to the Director of HR Operations & Governance.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field
1-3 years of experience in Human Resources, Operations, or Administrative Roles
Ability to handle confidential information with discretion
Familiarity with HRIS and Payroll Systems
Demonstrated proficiency in cross-cultural communication
Experience in utilizing technology to deliver program results
Ability to work independently and take initiative in a fast-paced environment
Excellent multi-tasking and organizational skills with strong attention to detail
Proficient in Microsoft Suite
Understanding of and commitment to the mission of NSLAC

Nice To Haves

Bilingual (Spanish-English) strongly preferred, but not required
Nonprofit sector experience preferred

Responsibilities

Manage daily office operations, ensuring the office environment is well-maintained and employee-ready
Manage office inventory and supplies
Prepare property and equipment inventory reports and reconciliation of property report for funders
Communicate with staff, contractors and vendors to ensure efficient functioning of IT systems and office equipment
Communicate with office landlord and building management regarding repairs and maintenance; serve as primary point of contact for landlord and building management
Manage physical and virtual office space for NSLAC
In coordination with the Director of HR Operations, help plan and execute all-staff events, meetings, and employee engagement activities
Manage incoming calls to NSLAC’s main line, and providing backup to the Administrative Assistant (Operations) when needed
Backs up Administrative Assistant (Operations) for greeting clients and other visitors to NSLAC, as needed
Assist in the supervision of the Administrative Assistant (Operations)
Serve as primary point of contact for employee administrative needs
Maintain accurate employee records via NSLAC’s HRIS
Assist with benefits administration and employee changes as needed
Assist with payroll processing, timekeeping, PTO, and employee status changes
Assist with the management of office security protocols
Assist in the coordination of recruiting activities including job postings, interview scheduling, and candidate communication
Assist with onboarding and offboarding tasks
Assist with employee development initiatives and training coordination
Coordinate the intern program lifecycle, including recruiting, interview scheduling, onboarding, orientation, and programming
Serve as point of contact for interns and managers
Serve as point of contact for intern paperwork and evaluations
Process invoices, expense reimbursements, and vendor payments
Coordinate with the Development and Finance team to ensure timely and accurate payments, recordkeeping, and grant reporting documentation
Maintain records of contracts, invoices, and budgets related to office expenses
Assist in the management of NSLAC credit cards including account reconciliation, documentation, and adjustment of spending limits, as needed
Perform other responsibilities needed to ensure the success of NSLAC