HR Operations Administrator

CED Systems•Kearny, NJ

About The Position

The HR Operations Administrator provides essential administrative and operational support to the Human Resources Manager. This role ensures compliance with coordinates recruitment activities, certification requirements, facilitates onboarding and offboarding processes, and assists with vendor management. The position also supports HR compliance, reporting, and general office workflow to maintain smooth and efficient HR operations.

Requirements

Associate degree or equivalent education required.
1-3 years of related experience or relevant coursework.
Must be a fast learner and willing to learn new software/applications.
Must have great organization skills.
Detail oriented.
Good communication, oral, and written skills.
Reasoning ability, including problem solving, and analytical skills.
Proficient with Microsoft Office Suite or related software.
Excel proficiency required.
Ability to work independently and as part of a team.

Responsibilities

Recruitment Coordination
Source candidates through job boards, social media, and networking platforms.
Schedule interviews and phone screens.
Post job openings on job boards and social media platforms.
Track candidate applications and update status in applicant tracking systems.
Onboarding & Offboarding Support
Prepare onboarding packets and schedule orientation sessions.
Collect and verify required documentation (IDs, contracts, insurance).
Coordinate offboarding checklists and assist with exit interviews.
Employee Certification Tracking
Maintain and update the certification database.
Send reminders to employees and managers regarding upcoming certification expirations.
Organize and store digital copies of certifications in a shared drive or HRIS.
Vendor & Contractor Management
Draft and send 1099 contracts.
Maintain records of licenses, insurance, and work orders.
Follow up with vendors for missing documentation.
HR Compliance & Reporting
Compile reports for audits and compliance checks.
Research labor laws and registration requirements in new jurisdictions.
Liaise with city departments for permits related to job sites.
General Office & Workflow Support
Schedule internal and external meetings for HR and leadership.
Prepare agendas and take meeting minutes.
Organize employee files and HR documents electronically.
Scan and archive physical documents as needed.
Handle office mail and draft internal communications or announcements.
Additional Responsibilities
Performance Review Support: Track deadlines, send reminders, assist with evaluations, and maintain records.
Training & Development Tracking: Monitor training completion, maintain records, and coordinate logistics.
Employee Engagement Support: Assist with recognition programs, engagement surveys, and event planning.