HR Onboarding Specialist
About The Position
Healthy Kids Programs is seeking a highly organized and detail-focused HR Onboarding Specialist to join our Onboarding Department. This role plays a key part in ensuring new hires across multiple states complete all required onboarding steps accurately and on time. You will be responsible for managing onboarding paperwork, conducting virtual Form I-9 verifications, and overseeing state-specific background check processes, coordinating directly with each state’s agency as required. The ideal candidate is self-motivated, thorough, and comfortable working independently within a structured onboarding workflow.
Requirements
- 1–3 years of experience in onboarding, HR operations, compliance, or administrative roles involving document processing.
- Strong attention to detail and the ability to handle confidential information with discretion.
- Effective communication skills, particularly in virtual and remote settings.
- Proven ability to manage multiple onboarding tasks and meet deadlines.
- Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
- Experience using Paylocity or similar HRIS/onboarding systems.
- Familiarity with I-9 requirements, E-Verify, and multi-state onboarding practices.
Nice To Haves
- Understanding of state-specific background check procedures and workflows.
- Experience in a high-volume onboarding environment is a plus.
- Ability to work independently, prioritize effectively, and escalate issues when necessary.
Responsibilities
- Process and track onboarding paperwork, ensuring accuracy, completeness, and timely submission.
- Conduct virtual Form I-9 verifications in compliance with federal requirements.
- Manage background checks in coordination with individual state agencies, following each state’s specific procedures.
- Communicate professionally with new hires to explain onboarding steps, gather required documentation, and provide support throughout the process.
- Maintain accurate onboarding records and update internal tracking systems.
- Ensure all onboarding activities comply with company policies and applicable employment regulations.
- Collaborate with members of the Onboarding Department to support seamless new hire integration.
Benefits
- Employer-Paid Childcare for school-age children (ages 5–13) enrolled in our program on the days you work with us
- Vision and Dental Insurance
- AFLAC Supplemental Plans
- 401(k) for eligible employees
- Paid Sick Time Off
- On-Demand Pay
- Career development and growth opportunities
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1-10 employees
