HR / Housing Coordinator

Stephens Landscaping Professionals•Mayagüez, PR

About The Position

The HR / Housing Coordinator serves as a critical resource in facilitating a structured and engaging onboarding process for seasonal employees while managing housing logistics and supporting essential human resources functions. This position is integral to fostering a positive workplace culture, enhancing employee engagement, and ensuring smooth transitions for employees relocating to NH. The role also requires a commitment to compliance, safety, and operational excellence.

Requirements

Strong commitment to maintaining employee privacy and confidentiality.
Excellent interpersonal, listening, and negotiation skills with a high degree of emotional intelligence.
Proven conflict resolution and mediation skills to foster a positive work and housing environment.
Strong organizational and multitasking abilities in a dynamic, fast-paced setting.
Thorough understanding of local, state, and federal employment laws and regulations.
Bilingual proficiency in English and Spanish required.
Ability to lift 50 lbs or more, stand for extended periods, and perform repetitive tasks.
Capability to work in both indoor and outdoor environments as needed.
Willingness to travel occasionally for housing-related and employee support functions.

Nice To Haves

SHRM-CP certification a plus.

Responsibilities

Assist in the facilitation of Day-1 orientation: facility tour, team introductions, and agenda coordination.
Coordinate cross-departmental readiness (IT, Safety, supervisors) for every new hire.
Maintain recognition calendars; organize employee-appreciation events.
Translate employee-facing communications (English/Spanish) for clarity and inclusion.
Coordination of employee arrival and departure during peak season.
Coordinate seasonal employee arrivals and departures, ensuring seamless housing assignments and accommodations.
Maintain a housing occupancy rate of 90% or higher, with 100% check-in completion.
Assist employees in integrating into the local community by facilitating banking setup, healthcare access, and other essential services.
Supervise housing setup, maintenance, and closure processes to ensure optimal living conditions.
Ability to be on-call to resolve housing and employee relations issues as needed.
Prepare documentation for employee-relations cases and exit interviews.
Schedule employee-training sessions; support workforce-planning data collection.
Compile turnover and retention insights; distribute HR metrics to HR leadership.
Oversee the management and replenishment of uniform inventory and employee swag.
Monitor budget and track expenses related to employee programs, events, and housing requirements to ensure cost efficiency
Provide backup for payroll inputs, benefits open-enrollment sessions, and employee-relations meetings.
Recommend and help implement process enhancements to elevate the employee experience and operational efficiency.
Perform additional duties as assigned by HR leadership.