Human Resources Generalist

SporTran•Shreveport, LA

21d

About The Position

ESSENTIAL DUTIES AND RESPONSIBILITIES Duties may include, but are not limited to: · Oversee recruitment and hiring processes in electronic applicant tracking system, posting job openings and reviewing applications before submitting to department for interviews and selection · Maintain comprehensive employee and retiree files, ensuring proper documentation of recruitment, interview, selection, hiring, disciplinary proceedings, and terminations · Liaise with all departments to identify training needs and implement/track training programs for employees. · Serve as the overall coordinator for new hire orientations and lead sessions on employment policies and benefit options, including pension and 401k · Ensure required plan notices are distributed to employees for all insurance and benefit plans · Oversee the benefit administration, to include the open enrollment process, and ensure that payroll deduction authorization forms are signed annually by all employees and provided to payroll department · Circulate Personnel Action Forms internally to payroll, accounting, and pension upon receipt for all pay changes, promotions, terminations, and other employment actions Administer FMLA process and provide required notices to employees on eligibility and documentation requirements · Circulate Personnel Action Forms internally to payroll, accounting, and pension upon receipt for all pay changes, promotions, terminations, and other employment actions · Receive, investigate, and issue reports on finding to management for EEO and harassment complaints and all other employment related issues Maintain records of EEO-related inquiries/complaints and investigations · Conduct exit interviews with departing employees and prepare quarterly reports for management on trends and issues Other duties as assigned by the Director Payroll & Operations Manager · Process bi-weekly payroll for all company employees and provide back-up documentation to accountant for payroll taxes, union dues, garnishments and other deductions · Process timecards and payments for terminal security guards · Maintain paper payroll files and update employee records in the company accounting software · Maintain employee records in accounting software and ensure that payroll deductions and pay rates are updated as required · Process employer portion of disability paperwork for employees going on STD and LTD · Administer petty cash account and prepare monthly reconciliations to replenish account balance · Serve as primary back-up to receptionist for answering phone · Other duties as assigned by the Director

Requirements

2-year college degree in related field or 5 years related experience
Possession of, or ability to obtain before hiring, a valid driver's license.
Excellent oral and written communication skills, including demonstrated ability to:
Communicate directly and effectively, both orally and in writing, with various individuals, including co-workers, supervisors, and passengers.
Precisely relay messages and convey information to others.
Excellent interpersonal skills, including demonstrated ability to:
Work cooperatively and effectively with others.
Treat all people with dignity and respect.
Interact with people pleasantly under routine or stressful condition
Accept, act upon, and offer constructive criticism.
Ability to be highly detail-oriented in following pertinent Federal, State, and local laws, codes, and regulations, including administrative and departmental policies and procedures.
Ability to follow instructions and adhere to company policies and procedures.
Demonstrate good work habits, including attendance and punctuality.

Responsibilities

Oversee recruitment and hiring processes in electronic applicant tracking system, posting job openings and reviewing applications before submitting to department for interviews and selection
Maintain comprehensive employee and retiree files, ensuring proper documentation of recruitment, interview, selection, hiring, disciplinary proceedings, and terminations
Liaise with all departments to identify training needs and implement/track training programs for employees.
Serve as the overall coordinator for new hire orientations and lead sessions on employment policies and benefit options, including pension and 401k
Ensure required plan notices are distributed to employees for all insurance and benefit plans
Oversee the benefit administration, to include the open enrollment process, and ensure that payroll deduction authorization forms are signed annually by all employees and provided to payroll department
Circulate Personnel Action Forms internally to payroll, accounting, and pension upon receipt for all pay changes, promotions, terminations, and other employment actions Administer FMLA process and provide required notices to employees on eligibility and documentation requirements
Circulate Personnel Action Forms internally to payroll, accounting, and pension upon receipt for all pay changes, promotions, terminations, and other employment actions
Receive, investigate, and issue reports on finding to management for EEO and harassment complaints and all other employment related issues Maintain records of EEO-related inquiries/complaints and investigations
Conduct exit interviews with departing employees and prepare quarterly reports for management on trends and issues Other duties as assigned by the Director Payroll & Operations Manager
Process bi-weekly payroll for all company employees and provide back-up documentation to accountant for payroll taxes, union dues, garnishments and other deductions
Process timecards and payments for terminal security guards
Maintain paper payroll files and update employee records in the company accounting software
Maintain employee records in accounting software and ensure that payroll deductions and pay rates are updated as required
Process employer portion of disability paperwork for employees going on STD and LTD
Administer petty cash account and prepare monthly reconciliations to replenish account balance
Serve as primary back-up to receptionist for answering phone
Other duties as assigned by the Director