HR Generalist

United Insurance•Portland, ME

13d

About The Position

The HR Generalist supports the Human Resources department by performing a wide range of HR functions, including employee relations, onboarding, benefits administration, training coordination, and HR compliance. This position also serves as the backup for processing the bi-weekly payroll, ensuring accuracy and continuity when the primary payroll processor is unavailable.

Requirements

Associates or Bachelor’s Degree in Human Resources, Business Administration, or related field preferred.
Minimum 2-5 years’ experience in some HR capacity.
Familiarity with payroll processing and HRIS systems; experience with bi-weekly payroll and commissions a plus.
Strong organizational skills, attention to detail, and ability to manage multiple priorities.
Excellent communication and interpersonal skills.
Ability to maintain confidentiality and handle sensitive information.
Working knowledge of employment laws and HR best practices.
Self-motivated
Proficiency in Microsoft Office, specifically Excel, Word, and PowerPoint
Excellent customer relationship skills
Positive, friendly, and professional attitude

Responsibilities

Serve as a resource for employees and managers regarding HR policies, procedures, and practices.
Support employee relations efforts by helping resolve routine questions, concerns, and inquiries.
Assist with performance management processes, documentation, and follow-up.
Assist with full-cycle recruitment including job postings, screening, interviewing scheduling, and reference checks.
Facilitate onboarding and orientation for new hires, ensuring all required documentation is completed accurately.
Coordinate offboarding, exit interviews, and system terminations.
Support employees with benefit elections, changes, and inquiries.
Assist with open enrollment, benefits communications, and carrier updates.
Maintain accurate records and ensure compliance with benefit eligibility and enrollment procedures.
Assist with 401k administration – enrollments, changes, and rollovers.
Assist with Leave/FMLA management, tracking and payroll coordination.
Serve as the backup for bi-weekly payroll processing, including entering payroll changes, verifying timesheets, and ensuring accurate pay for all employees.
Maintain confidentiality of all payroll-related data.
Assist with payroll audits, reconciliations, and reporting as needed.
Process all agency commission compilations for payroll processing.
Maintain employee records in HRIS systems and ensure data accuracy.
Prepare and distribute HR reports as assigned.
Assist with compliance initiatives including EEO reporting, policy updates, and mandatory training.
Coordinate and/or assign employee new hire training sessions and track participation.
Assist in developing HR communications, training materials, and internal resources.
Participate in HR projects and process improvement initiatives.
Provide general administrative support to the HR team.
Perform other duties as assigned.