HR Department Assistant

Central States • Springdale, AR

3d • Onsite

About The Position

The HR Department Assistant serves as the front‑line ambassador for the Division
Support Office while providing essential administrative and operational support
to the Corporate Human Resources leadership team. This role is responsible for
creating a professional, welcoming first impression for employees, candidates,
and visitors, while also assisting with a broad range of HR administrative
activities across talent acquisition, training and development, HR operations,
and employee engagement.

This position requires a high level of professionalism, confidentiality,
organization, and adaptability. The ideal candidate is a proactive
administrative professional who thrives in a fast‑paced environment and takes
pride in supporting senior leadership while delivering an exceptional employee
and visitor experience.

Requirements

• High school diploma or equivalent.
• Two (2) or more years of experience in an administrative, receptionist, or office support role.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational, communication, and time‑management skills.
• Proven ability to handle confidential information with discretion.

Nice To Haves

• Associate’s or Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Prior experience supporting HR, executive leadership, or a corporate office environment.
• Experience coordinating interviews, onboarding, or training activities.
• Familiarity with HRIS or applicant tracking systems.

Responsibilities

• Serve as the primary front desk contact for the Division Support Office; greet visitors, answer and route calls, and coordinate visitor access and meeting logistics.
• Open and close the office daily; maintain a professional, organized front desk, lobby, and common areas.
• Receive, sort, and distribute mail; manage outgoing shipments and deliveries.
• Provide general office administrative support, including office supply inventory, ordering, and event/meeting assistance.
• Support office purchasing and operations by processing invoices and creating purchase orders in Epicor as assigned.
• Serve as the Concur administrator, managing users, tickets, and basic travel support.
• Coordinate outside building maintenance, repairs, and vendor services.
• Provide administrative support to the CPO, HR Directors, and Corporate HR Manager, including scheduling meetings, coordinating calendars, and preparing materials.
• Assist with the preparation of presentations, reports, correspondence, and departmental communications.
• Coordinate conference rooms, virtual meetings, catering, and meeting logistics.
• Organize and maintain HR files, records, and documentation in compliance with confidentiality and retention requirements.
• Assist the Talent Acquisition team with interview scheduling, candidate coordination, and communication.
• Support onboarding activities by preparing new-hire packets, coordinating orientation logistics, and ensuring required documentation is completed and filed.
• Assist with pre‑employment process coordination (administrative tracking and follow‑up only).
• Serve as a welcoming first point of contact for candidates visiting the Division Support Office.
• Support the HR Director of Training & Development with scheduling, tracking, and coordination of training sessions and programs.
• Maintain training rosters, attendance logs, certifications, and related documentation.
• Assist with planning, communications, and logistics for HR‑led meetings, trainings, and engagement initiatives.
• Provide administrative support for company events and employee engagement activities.
• Assist with data entry and maintenance within HR systems, ensuring accuracy and timeliness.
• Help prepare basic HR reports, metrics, and audit materials as requested.
• Respond to routine HR questions by directing employees to appropriate HR contacts or resources.
• Handle sensitive and confidential information with discretion, professionalism, and integrity at all times.
• Provide administrative support for payroll, benefits, or leave processes as needed.
• Identify opportunities to improve administrative efficiency and office operations.
• Support cross‑functional administrative needs within the Division Support Office.
• Perform other duties and special projects as assigned to support overall HR and office operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED