HR Coordinator

City of Kaukauna • Kaukauna, WI

1d • $27 • Onsite

About The Position

Human Resources Coordinator The City of Kaukauna is seeking a Human Resources Coordinator to support the Human Resources Director in providing administrative and technical assistance to employees. This position will generally work a standard workweek of 37.5 hours, in addition to occasional evening meetings and work-related functions outside of the standard workweek. What you will do: Coordinate the new hire process, including: Preparing job postings, memos, and other documentation for departments and supervisors as needed. Scheduling interviews, physicals, drug tests, and orientation. Conducting new employee orientation. Monitor the 30-day orientation period for new employees and schedule and conduct benefit meetings. Ensuring the accurate and timely completion of all required new employee paperwork and its entry into the computerized system. Assist in employment maintenance tasks such as: Support and track annual open enrollment. Maintain job descriptions and necessary updates. Research competitive wages and benefits. Accurately complete reports such as seniority listing, attendance, etc. in a timely manner. Enter all automatic wage progression rate increases into the computerized system. Update all employee changes in the system, such as pay changes, marital status, relocation, etc. Verify employment of employees as requested. Follow up on all unemployment cases. Follow and comply with all safety and work rules and regulations and assist other employees by: Completing first report of injury forms, ensuring completeness and accuracy. Maintaining the OSHA log. Distributing all required OSHA and insurance carrier reports and information to the appropriate persons. Follow up on all injuries with the employee and doctors. Organizing and maintaining all injury files accurately. Completing leave of absence paperwork. Tracking all leave of absence hours used. Managing necessary recertifications. Prepare retirement and COBRA paperwork for separating employees.

Requirements

• Four years of high school and one to three years of related experience; or a combination of education and experience.
• Ability to read and interpret documents such as safety rules, employee policies and procedures, union contracts, handbooks and benefit information.

Nice To Haves

• Strong oral and written communication skills to communicate effectively with employees at all levels of the organization.
• Ability to foster collaboration, resolve conflicts, and maintain a positive work environment.
• Excellent time management, prioritization, and the ability to handle multiple tasks and demands effectively.
• Skill in using computer software, managing electronic resources, and troubleshooting technical problems.
• Demonstrated ability to work independently with strong attention to detail and a desire to identify and improve processes.
• An Associate’s Degree in Human Resources or a related field is strongly preferred.

Responsibilities

• Coordinate the new hire process, including preparing job postings, scheduling interviews and orientation, conducting new employee orientation, monitoring the 30-day orientation period, and ensuring accurate completion of new employee paperwork.
• Assist in employment maintenance tasks such as supporting open enrollment, maintaining job descriptions, researching wages and benefits, completing reports, entering wage increases, updating employee changes, verifying employment, and following up on unemployment cases.
• Comply with safety and work rules, complete injury reports, maintain the OSHA log, distribute reports, follow up on injuries, organize injury files, complete leave of absence paperwork, track leave hours, and manage recertifications.
• Prepare retirement and COBRA paperwork for separating employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED