HR Coordinator

LIFE Senior Services Inc • Tulsa, OK

4d

About The Position

LIFE Senior Services is seeking a detail-oriented and collaborative HR Coordinator to support the daily operations of our Human Resources department. This role plays a critical part in maintaining accurate employee records, ensuring data integrity within our HRIS, and supporting key processes across the employee lifecycle.
The HR Coordinator partners closely with HR, Finance, and Payroll teams to ensure timely and accurate employee data processing, while also contributing to a positive onboarding experience for new hires.

Requirements

• 1–3 years of experience in HR, Payroll, or administrative support
• Experience working with an HRIS system (Paylocity preferred)
• Strong attention to detail and data accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong problem-solving and troubleshooting skills
• Excellent communication and collaboration skills
• Must have a valid driver’s license

Nice To Haves

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
• Experience supporting payroll or benefits administration
• Knowledge of HR compliance and recordkeeping requirements
• Experience in healthcare or nonprofit environments

Responsibilities

• HRIS & Data Management
• Enter, update, and maintain accurate employee data within the HRIS
• Ensure data integrity across employee records, including new hires, status changes, and terminations
• Conduct regular audits of employee files and system records for accuracy and compliance
• Troubleshoot HRIS issues and escalate concerns as needed
• Maintain HR documentation and standard operating procedures
• Administer HRIS functions including system configuration, workflows, and user access
• Audit and manage HRIS security roles and permissions
• Payroll & Data Accuracy
• Partner with Payroll and Finance to ensure accurate employee data impacting payroll
• Assist in resolving discrepancies in pay, timekeeping, and records
• Support payroll processing through accurate data entry and system setup validation
• Monitor pay rules, deductions, and earnings codes to prevent errors
• Benefits Administration
• Manage benefit enrollments and changes across HRIS, Employee Navigator, and carrier systems
• Ensure timely processing of new hires, life events, and terminations
• Assist with employee benefits questions and troubleshooting
• Manage vendor file feeds (benefits, 401(k), payroll) and resolve transmission issues
• Systems & Reporting
• Audit employee data to support payroll, benefits, and vendor integrations
• Coordinate system updates, testing, and validation for HRIS and payroll changes
• Prepare and deliver workforce, payroll, benefits, and compliance reports
• Identify system improvements and support implementation of process enhancements
• Recruiting & Onboarding
• Assist with recruiting efforts including job postings, candidate screening, and interview scheduling
• Support onboarding logistics and new hire orientation
• Serve as a backup facilitator for new hire orientation
• Coordinate offer preparation, pre-employment screenings, and onboarding documentation
• Conduct regular I-9 audits for compliance
• Additional Responsibilities
• Participate in organizational initiatives and community engagement activities
• Support department and agency needs as assigned

Benefits

• Be part of a mission-driven organization dedicated to improving the lives of seniors and their families.
• You’ll work alongside a collaborative team where your attention to detail and process improvement mindset truly make an impact.
• LIFE Senior Services and Affiliates is an equal opportunity employer, committed to hiring people who accurately reflect the communities we serve.
• We appreciate diverse perspectives and do not discriminate on the basis of race, ethnicity, sexual orientation, gender identity, religious belief or disability.
• If you share our passion for serving the needs of an aging population, we want you to consider joining us at LIFE.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees