HR Coordinator

Ultra•Columbia City, IN

2d•Onsite

About The Position

Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies. Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilized on naval fleets across our allied navies around the globe. As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our 'five-eyes' Defense customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed. We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, and expendables. Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide! The HR Coordinator provides administrative and operational support to the Human Resources department. This role is responsible for maintaining accurate employee data, updating HR systems, running reports, and ensuring smooth daily HR operations. The ideal candidate has strong attention to detail, excellent communication skills, and the confidence to ask questions when clarification is needed. Nationality Requirements Candidates must be eligible to obtain the relevant security clearance required for the role, due to the nature of the programmes we deliver for our customers.

Requirements

1–3 years of experience in HR, payroll, or administrative roles preferred or recent graduate with some relivant internship experience
Strong attention to detail and accuracy.
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion.
Strong problem-solving skills and willingness to ask questions and seek clarification.
Proficiency in Microsoft Office (Excel, Outlook, Word )

Nice To Haves

Experience with an HRIS system (ADP, Workday , APEX etc.) is a plus.

Responsibilities

Maintain and update employee information in the HRIS system.
Ensure accuracy and integrity of all personnel records and data entries.
Support onboarding/offboarding processes by entering new hire and termination data.
Run, review, and distribute HRIS reports as needed (attendance, turnover, headcount, etc.).
Assist with preparing HR documents, forms, and correspondence.
Support benefits administration and annual open enrollment by updating data and assisting employees with questions.
Help maintain compliance by ensuring required documents are collected and stored properly.
Coordinate employee files, audits, and recordkeeping.
Serve as a point of contact for general employee inquiries.
Communicate clearly, professionally, and timely with employees and supervisors
Escalate issues and ask questions when information is unclear or additional guidance is needed.
Generate weekly, monthly, and annual reports from the HRIS system.
Assist with tracking HR metrics and identifying trends.
Support HR projects and process improvements as needed.