HR Coordinator

Wonder • Philadelphia, PA

7d • $22 - $27

About The Position

As an HR Coordinator, you will be responsible for supporting leadership through a wide range of HR and administrative duties related to staffing, scheduling, talent acquisition, compliance, payroll, and team member engagement. In this role, you’ll collaborate across teams to ensure smooth operations and serve as a professional, supportive representative of leadership and HR, fostering a safe, positive work environment.

Requirements

• High school diploma or equivalent preferred
• Previous experience in a retail or a related environment preferred
• At least 1 year of administrative experience (processing data, scheduling, tracking information, using office software)
• At least 1 year of experience administering confidential staff information (e.g., personnel files, compliance data)
• Experience using Workday, Paradox, or other HR and Applicant Tracking Systems (ATS) preferred
• Strong communication skills, with the ability to effectively communicate to diverse audiences
• Excellent problem-solving abilities and a proactive approach to addressing challenges and troubleshooting issues
• Highly organized with the ability to prioritize tasks and manage multiple responsibilities effectively
• Customer-focused mindset with a commitment to delivering exceptional service to candidates and stakeholders
• Ability to own the new hire onboarding experience end-to-end
• Ability to work in a cross-functional team environment with exempt and non-exempt staff
• Ability to work collaboratively in a fast-paced environment and adapt to changing priorities and requirements
• Requires open availability to work mornings, afternoons, evenings, and holidays any day of the week
• Ability to lift 10 pounds without assistance; may lift over 10 pounds with or without assistance
• Bilingual preferred

Responsibilities

• Maintain and update personnel files, compliance documentation, and confidential records in alignment with HR policies and guidelines
• Manage the full onboarding process including background checks, drug screens, I-9 verification, orientation scheduling, IT setup, and benefits enrollment
• Post job requisitions, screen candidates, coordinate interviews, and support hiring managers throughout the recruitment process
• Track and process payroll adjustments, timecard corrections, attendance, and missed punches to ensure accurate pay and reporting
• Prepare onboarding documents, conduct orientations, send welcome communications, and ensure completion of compliance and security training
• Serve as a point of contact for HR policy, payroll, and benefits inquiries, escalating complex issues as needed
• Generate and distribute reports on staffing, scheduling, attendance, and turnover metrics for leadership
• Collaborate with managers and HR partners on programs, trainings, compliance updates, and temporary-to-permanent team member conversions
• Maintain I-9 compliance, including document collection, reverifications, and uploads to Workday
• Coordinate employee engagement initiatives, recognition programs, and culture-building activities
• Support facilities and operations by organizing breakrooms, training spaces, and HR communication boards
• Partner with Facilities to issue new hire badges and ensure timely system access setup
• Assist team members with Workday navigation and general HR system use
• Complete other duties as assigned

Benefits

• We offer a competitive salary package including equity and 401K.
• Additionally, we provide multiple medical, dental, and vision plans to meet all of our employees' needs as well as many benefits and perks that are not listed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED