HR Coordinator

Universities of Wisconsin • Milwaukee, WI

10d • $21 - $23

About The Position

The University of Wisconsin–Milwaukee (UWM) is seeking a detail‑oriented, service‑driven HR Coordinator to join our HR Shared Services team. This role is ideal for someone who enjoys working with data, supporting employees, and contributing to a collaborative and mission‑focused HR environment. As an HR Coordinator, you will work closely with HR Business Partners to support the daily operations of the Human Resources function. You will play a key role in ensuring data accuracy, supporting recruitment processes, and serving as a primary point of contact for onboarding and employee inquiries. This position requires strong attention to detail, excellent communication skills, and a commitment to providing high‑quality service to employees across campus.

Requirements

• A minimum of one year of experience working in a business office or administrative support role
• Experience utilizing Microsoft Office products (e.g., Teams, Word, Excel)
• Experience working with data management, data administration, and/or information systems

Nice To Haves

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience by the date of hire
• Experience using human resources information systems (e.g., Kronos, PeopleSoft, Workday, applicant tracking systems)
• Demonstrated understanding of human resources principles and practices related to staffing, onboarding, and employee orientation
• Experience providing customer service, including responding to both routine and complex inquiries
• Demonstrated ability to work effectively and collaboratively with individuals and groups from diverse backgrounds and cultures
• Experience working within a public sector, higher education, or federal organization

Responsibilities

• Contract Administration and Workday (45%) Support the HRBP in coordinating new, continuing, and revised contracts.
• Serve as the primary point of contact for preemployment and onboarding information for new employees, including collecting and validating identity documents and ensuring timely entry and credentialing (I9, EVerify, CBC).
• Review contracts for accuracy and compliance with UWM and UWS policies; assist with tracking contract end dates and coordinating extensions or required documentation.
• Introduce new employees to Employee SelfService (Workday) and required compliance modules as part of onboarding.
• Maintain responsibility for entering person, position, job, tenure, profile (e.g., degree and sabbatical), and additional pay data into Workday.
• Assist with generating and managing reports related to contract end dates, salary validation, audits, and other HR reporting needs.
• Process personnel action requests (e.g., FTE changes, department updates, compensation adjustments, classification changes).
• Monitor assigned reports and implement necessary corrections or updates (e.g., missing demographic information, error reports, position of trust status).
• Employment Support (45%) Collaborate with the HRBP, HR Specialist, and other offices on matters such as immigration status, salary changes, overloads, and other HR procedures.
• Maintain personnel files in accordance with applicable guidelines.
• Coordinate recruitment processes: Create and maintain Workday job postings Ensure compliance with Federal, UWS, and UWM retention guidelines for search materials Troubleshoot issues and maintain recruitment documentation Update and maintain applicant statuses in Workday Provide recruitment support to the HRBP or HR as needed
• Assist with employee offboarding and direct inquiries to appropriate parties when necessary.
• Compliance & HR Related Support (10%) Run system reports based on operational needs and cyclical events (e.g., budget cycle reviews, payroll processes).
• Participate in special projects that support the strategic plan and objectives of the HR function at UWM.

Benefits

• UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans.
• Employees with a qualifying position also receive an extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees