HR Coordinator

Quanta Services•Houston, TX

15h

About The Position

The Human Resources Coordinator will support the Human Resources (HR) team with its day-to-day operations by aiding in the areas of data entry, scheduling, and other administrative duties as required. The HR Coordinator will maintain personnel records, assist new hires throughout the onboarding process, support the HR team with preparations for new-hire orientation and serve as a point of contact for employees who have questions. The ideal candidate will be passionate about learning and will thrive in a fast paced and dynamic environment.

Requirements

Minimum of 1-year Human Resources administrative experience
Proficiency with Microsoft Office; Outlook, Word, PowerPoint, and Excel
Proficiency with Microsoft Office Suite
Exceptional verbal and written communication skills
Excellent organizational skills and attention to detail
Proven time management skills with ability to meet tight deadlines
Strong analytical and problem-solving skills
Ability to act with integrity, professionalism, and confidentiality
Demonstrates teamwork, strong work ethic and a positive attitude

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, or related field
Experience working with JD Edwards

Responsibilities

Assists with the new hire onboarding process by collecting new hire information, initiating background checks and preemployment drug screens, prepping conference rooms and benefits guides for new hire orientation, and updating all employee records
Schedules employees for drug testing utilizing third party system
Processes all E-Verify requests to determine new hires’ eligibility to work in the U.S.
Maintains filing systems and executes proper record keeping practices to ensure confidentiality of HR information as well as compliance with federal, state, and local employment laws and regulations, and recommended best practices
Collects and enters employee data to a variety of systems (JDE, Navex, DISA) with an emphasized focus for maintaining accuracy and meeting deadlines
Schedules interviews, meetings, and travel as requested by the HR and Operations departments
Responds to general employee inquiries and escalates complex and/or sensitive matters to the HR Manager
Administers building badge system to assist with access requests for new hires and visitors, and provides replacement badges as needed
Assists with drafting various HR communications
May fill in for, assist or interface with other support functions; these duties may include, but are not limited to answering telephones, data entry, filing and tracking of information, ordering supplies, and receiving visitors for other QISG departments as needed
Adheres to internal standards, policies, and procedures
Performs special projects and completes other duties as assigned or requested