HR Coordinator

Readerlink Distribution Services•Marion, IL

29d

About The Position

Job Summary: Provide support to the Human Resources department, ensuring data integrity, as well as compliance with Federal, State and Local laws. Under direction, responsible for carrying out various HR programs and procedures for employees at the location. This position executes day-to-day Human Resources operations and serves as support for the employees. Support may be provided in-person, by phone, and/or via email. Recruiting of hourly positions. Manages the pre-employment process including E-Verify, background checks on candidates, etc. Facilitate new hire orientation and follows up all new hire paperwork is completed. Ensure legal compliance of Local, State and Federal laws by monitoring and maintaining records as required. Responsible for accurate, complete and timely employee data through data entry and/or completion of the appropriate standard forms or HRIS/ ATS transactions. Updates may relate to new hires, terminations, employee job changes, leave activity, department or work location changes, changes in pay, etc. Perform daily audit of employee time and attendance records to ensure accurate payroll data is processed to payroll team during the defined pay period cycle(s). Follow all established wage & hour compliance controls and corporate governance requirements. Support local and national initiatives leveraging Readerlink change management methodology. Responsible for ensuring maintenance of personnel files for current and former employees, ensuring compliance with internal document retention standards and external government regulations. Manage employee information such as personal data, attendance, and termination data. Updates employee files to document personnel actions and to provide information for payroll and other uses. Examines employee files to answer inquiries and provides information to authorized persons. Administers local recognition programs and employee related activities. Support internal and external compliance audits. Adhere to the Readerlink policies and actively apply the company’s Values. Perform other duties as required.

Requirements

Requires a High School diploma or equivalent, Bachelor’s degree preferred.
A minimum of 2-years previous experience in an HR support role.
Proficiency in Microsoft Office Suite.
Proficiency with HRIS and HR Time Keeping Systems preferred.
Availability to support 2nd shift on a regular basis as scheduled.
Must have excellent communication skills, both written and verbal
Ability to speak with all levels of the organization
Ability to write routine reports
Must be able to sit for 5 hours per day
Will frequently have repetitive hand/arm movements for simple reaching and/or typing
Specific vision ability required by this job includes close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus
Regularly required to stand; use hands and fingers, and handle or feel objects
Must be able to work in a fast paced, team environment

Nice To Haves

Bachelor’s degree preferred.
Proficiency with HRIS and HR Time Keeping Systems preferred.
Spanish proficiency is desirable

Responsibilities

Provide support to the Human Resources department, ensuring data integrity, as well as compliance with Federal, State and Local laws.
Responsible for carrying out various HR programs and procedures for employees at the location.
Executes day-to-day Human Resources operations and serves as support for the employees.
Recruiting of hourly positions.
Manages the pre-employment process including E-Verify, background checks on candidates, etc.
Facilitate new hire orientation and follows up all new hire paperwork is completed.
Ensure legal compliance of Local, State and Federal laws by monitoring and maintaining records as required.
Responsible for accurate, complete and timely employee data through data entry and/or completion of the appropriate standard forms or HRIS/ ATS transactions.
Perform daily audit of employee time and attendance records to ensure accurate payroll data is processed to payroll team during the defined pay period cycle(s).
Support local and national initiatives leveraging Readerlink change management methodology.
Responsible for ensuring maintenance of personnel files for current and former employees, ensuring compliance with internal document retention standards and external government regulations.
Manage employee information such as personal data, attendance, and termination data.
Updates employee files to document personnel actions and to provide information for payroll and other uses.
Examines employee files to answer inquiries and provides information to authorized persons.
Administers local recognition programs and employee related activities.
Support internal and external compliance audits.
Adhere to the Readerlink policies and actively apply the company’s Values.
Perform other duties as required.