HR Coordinator

The Kraft Heinz Company • Woodstock, IL

1d • Onsite

About The Position

Job Description Expected Experience & Required Skills: Payroll Processing: Lead all aspects of and runs the end-to-end payroll process, including collecting timesheets, verifying data, and ensuring timely and accurate payroll submissions. Maintain compliance with federal, state, and local payroll regulations. Respond to payroll inquiries from employees and resolve issues promptly. Prepare and maintain records of earnings, deductions, and other payroll-related reports. Support in preparing and filing payroll tax reports and other related documentation. HR Support: Assist in recruitment processes, including posting job openings, reviewing resumes, conducting initial candidate screenings, and scheduling interviews. Maintain accurate and up-to-date employee records in the Workday system. Assist with the onboarding process for new employees, including preparing offer letters, benefits enrollment, and introducing company policies. Provide general HR support for employee relations and training coordination. Compliance & Reporting: Ensure adherence to company policies, legal requirements, and best practices related to payroll, HR processes, and documentation. Assist in preparing reports for internal and external audits, maintaining compliance with payroll, benefits, and other HR-related regulations. General Administration: Provide administrative support for HR-related initiatives and employee programs. Assist with employee engagement activities and wellness programs. Work Environment & Schedule: This position is considered an office role in a Manufacturing plant environment. Overtime and weekend work required as dictated by business needs. You may be required to switch schedules or shifts as the need arises. Must wear the following PPE (Personal Protective Equipment): bump cap/hard hat, safety glasses, slip resistant shoes, ear plugs when walking the plant floor. Physical Requirements: Physical demands include but not limited to: Occasional- upright stance, recumbent stance, prostrate stance, traversal of workplace, transporting heavy objects, pushing, pulling, scaling heights, accessing high objects, accessing low objects, keyboard or text input, balancing, fine movement, repetitive motion Frequent sitting Education and Experience: Qualifications: Bachelor's degree or equivalent experience in Human Resources, Business Administration, or a related field (preferred). Demonstrable experience in HR coordination with a focus on payroll processing (minimum of 1-2 years). Minimum 1 year working in a Union Environment Knowledge of payroll systems and relevant payroll legislation (e.g., FLSA, tax withholding, and benefits regulations). Proficiency with HRIS and payroll software (e.g., ADP, Paychex, Dayforce, or similar systems). Exceptional attention to detail and strong organizational skills. Excellent communication, social skills, and ability to work effectively with employees at all levels. Ability to maintain confidentiality and handle sensitive information with discretion. Strong problem-solving skills and the ability to handle payroll discrepancies efficiently. Certification in payroll processing (e.g., Certified Payroll Professional - CPP) is a plus. Experience with employee benefits administration. Previous experience working in a fast-paced environment and prioritizing multiple tasks simultaneously. Bilingual- Spanish/French preferred Benefits: Coverage for employees (and their eligible dependents) through affordable access to healthcare, protection, and saving for the future, we offer plans tailored to meet you and your family’s needs. Coverage for benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents. Wellbeing: We offer events, resources, and learning opportunities that inspire a physical, social, emotional, and financial well-being lifestyle for our employees and their families. You’ll be able to participate in a variety of benefits and wellbeing programs that may vary by role, country, region, union status, and other employment status factors, for example: Physical - Medical, Prescription Drug, Dental, Vision, Screenings/Assessments Social - Paid Time Off, Company Holidays, Leave of Absence, Recognition, Training Emotional – Employee Assistance Program , Wellbeing Programs, Family Support Programs Financial – 401k, Life, Accidental Death & Dismemberment, Disability Location(s) Woodstock Plant Kraft Heinz is an Equal Opportunity Employer that prohibits discrimination or harassment of any type. All qualified applicants are considered for employment without regard to race, color, national origin, age, sex, sexual orientation, gender, gender identity or expression, disability status, protected veteran status, or any other characteristic protected by law. Applicants who require an accommodation to participate in the job application or hiring process should contact [email protected]. ABOUT US Kraft Heinz is a global food company with a delicious heritage. With iconic and emerging food and beverage brands around the world, we deliver the best taste, fun and quality to every meal table we touch. We’re on a mission to disrupt not only our own business, but the global food industry. A consumer obsession and unexpected partnerships fuel our progress as we drive innovation across every part of our company. Around the world, our people are connected by a culture of ownership, agility and endless curiosity. We also believe in being good humans, who are working to improve our company, communities, and planet. We’re proud of where we’ve been – and even more thrilled about where we’re headed – as we nourish the world and lead the future of food. WHY US We grow our people to grow our business. We champion great people who bring ambition, curiosity, and high performance to the table as the guardians of our beloved and nostalgic brands. Good isn't good enough. We choose greatness every day by challenging the ordinary and making bold decisions. All while celebrating our wins - and our failures – as we work together to lead the future of food. Challenging the status quo takes talent. We invest in your purpose and potential by developing skills and nurturing strengths that leave a legacy on our business and a lasting impact on your career. Because great people make great companies, and we’re growing something great here at Kraft Heinz. INCLUSION MATTERS TO US Everyone is welcome at our table. In fact, we thrive on learning and growing from our diverse backgrounds and perspectives. Doesn’t matter who you are, where you’re from, or who makes your heart sing. We want you to show up as your authentic self, excited to work with amazing colleagues to solve complex challenges and innovate in an ever-changing industry. We’re committed to: Hiring and growing talent from diverse backgrounds and perspectives. Growing our Business Resource Groups — vibrant, celebrated communities that enhance our business through thought leadership employee engagement and professional development opportunities. Providing our managers and leaders high quality learning experiences to explore how to foster inclusion and belonging.

Requirements

• Bachelor's degree or equivalent experience in Human Resources, Business Administration, or a related field (preferred).
• Demonstrable experience in HR coordination with a focus on payroll processing (minimum of 1-2 years).
• Minimum 1 year working in a Union Environment
• Knowledge of payroll systems and relevant payroll legislation (e.g., FLSA, tax withholding, and benefits regulations).
• Proficiency with HRIS and payroll software (e.g., ADP, Paychex, Dayforce, or similar systems).
• Exceptional attention to detail and strong organizational skills.
• Excellent communication, social skills, and ability to work effectively with employees at all levels.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and the ability to handle payroll discrepancies efficiently.

Nice To Haves

• Certification in payroll processing (e.g., Certified Payroll Professional - CPP) is a plus.
• Experience with employee benefits administration.
• Previous experience working in a fast-paced environment and prioritizing multiple tasks simultaneously.
• Bilingual- Spanish/French preferred

Responsibilities

• Lead all aspects of and runs the end-to-end payroll process, including collecting timesheets, verifying data, and ensuring timely and accurate payroll submissions.
• Maintain compliance with federal, state, and local payroll regulations.
• Respond to payroll inquiries from employees and resolve issues promptly.
• Prepare and maintain records of earnings, deductions, and other payroll-related reports.
• Support in preparing and filing payroll tax reports and other related documentation.
• Assist in recruitment processes, including posting job openings, reviewing resumes, conducting initial candidate screenings, and scheduling interviews.
• Maintain accurate and up-to-date employee records in the Workday system.
• Assist with the onboarding process for new employees, including preparing offer letters, benefits enrollment, and introducing company policies.
• Provide general HR support for employee relations and training coordination.
• Ensure adherence to company policies, legal requirements, and best practices related to payroll, HR processes, and documentation.
• Assist in preparing reports for internal and external audits, maintaining compliance with payroll, benefits, and other HR-related regulations.
• Provide administrative support for HR-related initiatives and employee programs.
• Assist with employee engagement activities and wellness programs.

Benefits

• Coverage for employees (and their eligible dependents) through affordable access to healthcare, protection, and saving for the future, we offer plans tailored to meet you and your family’s needs. Coverage for benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents.
• We offer events, resources, and learning opportunities that inspire a physical, social, emotional, and financial well-being lifestyle for our employees and their families. You’ll be able to participate in a variety of benefits and wellbeing programs that may vary by role, country, region, union status, and other employment status factors, for example: Physical - Medical, Prescription Drug, Dental, Vision, Screenings/Assessments Social - Paid Time Off, Company Holidays, Leave of Absence, Recognition, Training Emotional – Employee Assistance Program , Wellbeing Programs, Family Support Programs Financial – 401k, Life, Accidental Death & Dismemberment, Disability

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level