HR Coordinator

East-West Center•Honolulu, HI

6h•$57,232•Onsite

About The Position

The East-West Center is a premier institution in the Indo-Pacific to convene, develop, and equip a network of leaders to solve challenges of common concern. Founded in 1960, the Center has been a leader in promoting understanding and cooperation between the United States and the Indo-Pacific region through its innovative programs and research initiatives. At the East-West Center, we're committed to creating a dynamic, inclusive workplace where every team member can thrive. Our team is searching for a highly skilled and motivated HR Coordinator who shares our vision and is ready to take our our Human Resources team to the next level. If you're an organized, detailed, and people-focused professional looking to make an impact, then we have the perfect opportunity for you! As the HR Coordinator, you will be the go-to person for employee inquiries, ensuring everyone has the information and resources they need. You will support the HR team in entering and maintaining employee records; assist with payroll, benefits administration, and recruitment; as well as organizing files and ensuring compliance with established laws, policies and regulations. The ideal candidate can handle multiple tasks with discretion and efficiency, communicate effectively and serve with respect and integrity, navigate deadlines that can change rapidly, and handle sensitive information with the utmost confidentiality. If this sounds like a position that you could thrive in, we encourage you to join our team and apply for this exciting opportunity today!

Requirements

High school diploma and a t least two (2) years of relevant work experience within the human resources field; or a combination of education, training, and experience totaling at least five (5) years from which comparable knowledge and ability can be acquired that demonstrates the ability to perform the duties of the position.
Possesses working knowledge of application federal and state employment laws, practices, and general work procedures within the HR landscape.
Possesses strong written and verbal communication skills.
Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments.
To organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; to make arithmetic computations and record figures accurately; to handle detail-oriented assignments with accuracy, to communicate effectively both verbally and in writing and to function effectively as a work leader.
Of office practices and recordkeeping procedures; of correct English grammar, punctuation, spelling, and word usage; of office machines and equipment including computers and emerging technologies; high proficiency with Microsoft Word and Excel, Adobe, and equivalent office computer applications; proficiency with Google suite, Microsoft 365, or other work sharing platforms; and of meeting software such as Zoom and Skype.
Able to sit, walk or stand for extended periods of time; dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a phone; see and read a computer screen and printed matter with or without vision aids; read and understand rules and policies, labels, and instructions; and to hear, speak and understand speech at normal levels and on the telephone.

Nice To Haves

Experience with BambooHR or other-related HRIS systems, and any current professional HR certifications (PHR, SPHR, SHRM-CP, SHRM-SCP, etc)

Responsibilities

Receives general phone inquiries and distributes incoming mail.
Identifies the nature of business and determines appropriate action.
Refers sensitive queries to appropriate individuals for prompt handling.
Provides accurate information consistent with the Center’s administrative policies and procedures.
Coordinates new hire onboarding between the Center and incumbents.
Distributes and receives required documents and processes them into BambooHR.
Follows up on pending matters and incomplete forms as needed.
Maintains HR database and ensures accuracy of employee data.
Creates physical and electronic employee files.
Files appropriate records and documentation within assigned folders accurately and timely.
Maintains the integrity and confidentiality of all HR files and records.
Establishes and maintains a filing system for the department’s administrative records.
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Drafts necessary correspondence, reports, and forms as directed.
Prepares fiscal forms and payment documents related to materials, subscriptions, equipment, contract payments, etc.
Checks all outgoing correspondence and forms for accuracy.
Reviews time sheets for accuracy and works with employees to resolve discrepancies.
Calculates employee overtime payments each pay period before submitting to payroll.
Assists payroll with employee data reconciliation, troubleshooting processing errors, and paycheck distribution if needed.
Organizes parking availability and assignment of stalls between the Center and UH Commuter Services.
Maintains accurate information of rates, payments, and facility rules.
Coordinates with other departments and guests to assign temporary parking arrangements or address concerns regarding parking availability.
Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, and other-assigned programs.
Maintains an adequate inventory of office supplies and replenishes supplies places orders as necessary.
Maintains equipment inventory and prepares necessary reports.