HR Coordinator

Learning Resources • Vernon Hills, IL

1d • $28 - $33 • Hybrid

About The Position

We are currently seeking a Human Resources Coordinator to join our Human Resources Team! This role offers a unique opportunity to shape the employee experience and contribute directly to the organization’s cultural and operational success. As a recipient of the Chicago Tribune's Top Workplace Award for five consecutive years, our company and team is dedicated to fostering a supportive and dynamic environment where employees thrive. The HR Coordinator will gain hands-on experience in employee relations, HRIS system management, and the execution of high-impact HR programs. This position is ideal for professionals eager to build expertise in HR operations while contributing to a workplace recognized for its excellence in culture and employee engagement.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent experience.
• 1-3 years of experience in an HR support role, with exposure to HRIS systems and onboarding processes preferred.
• Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, with a focus on delivering exceptional employee support.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with HR software systems such as ADP or similar platforms.
• A collaborative mindset, willingness to learn, and the adaptability to thrive in a dynamic and growing organization.
• Exceptional attention to detail, ensuring accuracy in data entry, record-keeping, and compliance with organizational and legal standards.

Responsibilities

• Manage new hire communications, including sending offer confirmations, onboarding schedules, and first-day instructions.
• Oversee onboarding tasks such as collecting and verifying new hire paperwork, including I-9s and tax forms, and ensuring data entry into the ADP HRIS system.
• Ensure compliance with legal and organizational standards by maintaining accurate and up-to-date employee records in the HRIS, including data entry, terminations, and routine audits of HR processes.
• Process HR-related invoices, ensuring accurate budget coding and timely payments.
• Coordinate scheduling for HR meetings, such as New Hire Check-ins, Talent Reviews, and Exit Interviews.
• Act as the first point of contact for employee inquiries via the HR Help Desk, providing timely and accurate resolutions.
• Conduct regular Employee Pulse Check-ins, documenting and addressing feedback as needed.
• Support and execute logistics for HR cultural events, such as team-building activities and celebrations.
• Schedule and manage logistics for training programs, including participant sign-ups, trainer specific arrangements, and materials preparation.
• Track participant attendance and feedback for training programs, providing follow-up reports to leadership.
• Assist in planning and organizing large-scale training events, like Leadership Summits or Managerial Training.
• Troubleshoot user issues with HR software tools (e.g., ADP, Nectar) and ensure systems run smoothly.
• Create and distribute HR surveys (e.g., Post-Training Surveys, Exit Surveys, Culture Event Surveys).
• Collect and analyze survey responses, preparing reports and recommendations for HR leadership.
• Handle administrative tasks related to benefits enrollment, ensuring employees have access to the necessary resources.
• Coordinate special HR programs, such as Summer Intern initiatives, Volunteer Days, or Donation Match campaigns.
• Assist HR leadership with brainstorming and executing strategies for employee engagement or process improvements.
• Assist with additional tasks, projects, and responsibilities as needed to support leadership and address evolving business priorities.

Benefits

• Total compensation includes profit sharing bonus potential, 401k matching, and a variety of other benefits (details can be found here [https://webringlearningtolife.com/culture-benefits-dei#benefits]).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees