HR Coordinator (HR)

Imperial Dade•Hialeah, FL

About The Position

Imperial Dade is the leading independently owned and operated distributor of foodservice packaging and janitorial supplies in North America. As a provider of customized supply chain solutions, we serve customers in many business-to-business market segments, including restaurants, grocery stores, healthcare, sports and entertainment, and cruise lines. Founded in 1935 and headquartered in New Jersey, Imperial Dade serves as a mission-critical partner to more than 120,000 customers through our footprint of 130+ branches. All correspondence will come directly from Imperial Dade and not a personal email address. The HR Coordinator will serve as an operational partner to the Senior HR Manager in the execution of HR strategies & workforce initiatives. You will partner closely with our centralized Centers of Excellence while serving as the local day-to-day HR presence for employees and managers

Requirements

Associate’s Degree in Human Resources, Business Administration, or a related field preferred
3+ years of HR coordination or HR operations experience
Background working in hourly or operational workforces
Ability to work occasional evenings
Strong working knowledge of time and attendance, onboarding, and HR compliance
Experience with HRIS and payroll systems
Proficiency in Microsoft Office
Bilingual – English and Spanish (Verbal and Written) a must

Responsibilities

Ensure enterprise HR policies and programs are consistently applied at the local level
Oversee daily administration, including timecard audits, punch corrections, and exception tracking to ensure data integrity and provide employee guidance on system usage
Serve as the primary point of contact for the Payroll COE, resolving pay-related inquiries and ensuring local practices align with corporate policy and wage & hour regulations
Maintain accurate, up-to-date employee records across all HR systems by performing regular audits to ensure data consistency and compliance
Provide comprehensive guidance to employees and managers regarding HR policies, processes, and systems in both English and Spanish
Execute system-level actions for the full employee lifecycle including onboarding, transfers, and separations while partnering with Payroll, Benefits, and HRIS COEs to ensure seamless transitions
Conduct new hire orientation while managing I-9 and E-Verify processing to ensure full adherence to federal requirements; occasional evening session required
Ensure all employee documentation is accurate, complete, and retained according to regulatory and company standards
Coordinate benefits enrollment escalating complex matters to the Benefits COE as needed
Assist with HR reporting, data validation, and system testing or enhancements
Assist with the execution of employee engagement programs, HR communications and initiatives, including workplace events and training logistics