HR Coordinator (Bilingual)

Seaboard Marine•Miami, FL

69d•$22•Onsite

About The Position

This position is responsible for performing a variety of Human Resources functions, with an emphasis on employee relations, and provides support in the areas of training. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Minimum one (1) year of recent experience providing administrative support across multiple functions within a Human Resources department.
High School Diploma or Equivalent.
Must have intermediate to advanced communication skills in English and Spanish (speak, read, and write), to communicate at different levels throughout the organization and with outport offices.
Intermediate skills in programs such as MS Word, Excel and Outlook.
Possess organizational and time management skills with the ability to prioritize. Detail-oriented.
Ability to meet and deal effectively with the employees, executives, and the general-public. Well-developed interpersonal skills.
Demonstrated ability to foster positive employee relations and partner with management to drive HR initiatives
Ability to think logically, and exercise independent judgment within established systems and procedures.
Ability to perform and prioritize a variety of administrative assignments with minimal supervision.
Ability to work extended hours, holidays, and/or weekends as needed.

Nice To Haves

Prior hands-on experience managing employee relations matters, such as conflict resolution, disciplinary actions, or performance management.

Responsibilities

Delivers comprehensive administrative support to the Human Resources department, including employee inquiry resolution, data collection, and analytical reporting to inform decision-making.
Prepares detailed reports for leadership, synthesizing information from multiple internal and external sources to support departmental initiatives.
Ensures accurate maintenance and timely updates of HR databases and personnel files, contributing to data integrity and compliance.
Coordinates administrative workflows involving domestic and international offices, tracking documentation and ensuring timely submission of required materials in alignment with organizational deadlines.
Provides high-quality customer service through the internal service ticketing system, interpreting and resolving employee requests and concerns with professionalism and efficiency.
Supports the performance evaluation process, assisting in the review of documentation and ensuring proper filing and recordkeeping in accordance with HR protocols.
Provides assistance in reviewing code of ethics disclosures, preparing necessary supporting documentation, and facilitating the resolution of any identified conflicts.
Assists with training-related matters, including:
Monitoring training compliance through the learning management system
Following up to ensure timely completion of required trainings
Generating and distributing reports as needed
Providing general support for additional training initiatives
Provides support to other areas as needed. This includes covering Executive Assistant functions when required, such as travel arrangements, memos, scheduling, answering phones, etc.
Perform additional duties as assigned.