HR Clerk

Gregory Construction•Columbus, MS

42d

About The Position

The Human Resources Clerk will be responsible for providing administrative and clerical support to the Human Resources Manager. This position handles all HR related administrative tasks, maintains up-to-date employee records, and provides general support to the Gregrory Construction team. The ideal candidate is organized, detail-oriented, and has excellent interpersonal skills.

Requirements

High school diploma or equivalent required, Associates Degree preferred.
Minimum of 2 years of prior Human Resources experience in a secretarial or administrative capacity preferred.
Expert level in using MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams…).
Experience using Applicant Tracking software (Jazz HR, preferred)
Proficiency in written and spoken English.
Demonstrated strong communication skills in oral and written communications.
Demonstrates interpersonal sound judgment and decision-making skills in directing administrative tasks, using discretion when necessary, understanding the potential impact on the department.
Ability to work under high-pressure situations and maintain confidentiality
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion – often with deadline pressures

Responsibilities

Maintains office administrative duties, including answering phones; making appointments and maintaining files to ensure effective preparation of materials, on-boarding new associates, flow of information, and management of schedule to allow the Human Resources team the ability to most efficiently utilize time for matters relevant to the successful operations and management of Gregory Construction.
Conduct candidate call backs and coordinate all pre-employment processes to include schedule employee for first day at work, coordinate housing accommodations if needed and process on-boarding paperwork.
Conducts pre-employment screening (drug test, background) as well as maintaining the tracking spreadsheet of new employees attending orientation to ensure a smooth and seamless on-boarding process
Maintain employee records and files, ensuring accuracy and compliance with company policies
Performing periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
Collect and maintain employment applications, resumes, and other documents
Assist the Human Resources Manager with reporting and special HR projects
Updates and maintains candidate information in the organizations Applicant Tracking System
Responsible for creating and distributing employee change announcements (promotions, transfers, etc) with the entire company through various channels of communication.
Assist with other tasks as needed