HR Clerk

H.A.S • Chicago, IL

5d • $20 - $22 • Onsite

About The Position

Under the supervision of the HR Supervisor, the HR Generalist is responsible for various personnel and human resources-related duties, including clerical duties, pre-screening job candidates, assisting in hiring employees, and maintaining all current employee records. The HR Generalist also assists with ensuring that the agency is compliant with OSHA, State and Federal EEOC, ADA, and other laws and guidelines as directed. The HR Generalist is cross trained to administer payroll processing. The HR Generalist must be able to communicate effectively and must be able to travel to all agency locations when needed. The HR Generalist assists with implementing strategies to reduce employee turnover and attract top talent to fill open positions as instructed.

Requirements

• Must have above average communication skills, both verbal and written, with a high attention to detail.
• Must have above average organizational skills.
• Ability to function under challenging time frames, multitasking when necessary, and with confidentiality.
• Ability to research, track, and reconcile documentation issues and discrepancies.
• Cooperative demeanor and willingness to provide assistance and support to the Human Resources team.
• Must be knowledgeable with laws and ordinances related to employment and commitment to compliance with established standards, procedures, and applicable laws.
• Must have a basic knowledge of computers (word - excel - power-point).
• Detailed/Accuracy in all work submissions.
• Passion for continued learning and updating job knowledge.
• Must have a valid State Drivers’ License and willingness to use personal vehicle in course of employment.
• Travel to other H.A.S. locations as directed.
• Bachelor’s degree from a regionally accredited educational institution which has U.S. Department of Education approval, or Associate’s degree with equivalent in work and/or life experience, preferred.

Nice To Haves

• Bilingual (English/Spanish) and bicultural, preferred.
• HRCI/SHRM certification a plus.

Responsibilities

• Serves as a point of contact for employee inquiries regarding policies, procedures, and general HR matters.
• Oversees recruiting efforts, including posting job openings, screening resumes, scheduling interviews, and managing the new hire onboarding process.
• Assists with administration of all internship programs and data collection.
• Maintains up-to-date employee records in compliance with company policies and legal requirements.
• Ensure accuracy and confidentiality of sensitive employee data.
• Assists with financial, program and accreditation audits, including resolution of findings.
• Assists in administering employee benefits programs, including health, dental, vision, ancillary and retirement plans.
• Answer employee questions about benefits and coordinate open enrollment processes.
• Supports the coordination and delivery of training programs for employees to foster growth and development.
• Assists in performance review processes, tracking employee evaluations, and maintaining relevant documentation.
• Supports the implementation of company policies and ensures consistent enforcement of HR policies, including attendance, leave, and workplace conduct policies.
• Supports efforts to enhance employee satisfaction, including planning events, surveys, and programs that promote a positive work environment.
• Assists and or leads all H.A.S. HR events – Event Planner, administering the annual employee holiday party and employee recognition program.
• Helps develop new ways to measure employee morale and determine methods for improving overall employee satisfaction as directed; assists with developing and tracking KPIs.
• Assists in scheduling food ordering, and set-up for training seminars, meetings, and other activities.
• Assists and maintains all aspects of documentation/reports as directed; turnover - volunteer - internships - credentials - surveys - background checks, etc.
• Types or transcribes a wide variety of materials including, but not limited to, letters, correspondence, memorandums, voicemails, policies, tables, graphs, and charts, contracts, reports, schedules, and notices from rough copy to final draft.
• Collects and submits data for internal, state and federal reports, etc., as needed.
• Performs other special projects and duties as assigned or required during regular business hours, including providing support.
• Provides back-up for all payroll processes by coordinating the efforts between the Finance team as well as internal departments to ensure proper flow and maintenance of employee data for a successful payroll process.
• Performs timecard audits to assist Finance in the accurate and timely processing of payroll.
• Assists employee’s inquiries for all payroll-related issues and responds in a time-sensitive manner.
• Works with Finance in researching payroll issues for proper solutions.
• Helps review the day-to-day central processing of payroll and related personnel documents to ensure accuracy.

Benefits

• Generous Paid Time Off (PTO)
• 13 Paid Holidays – Enjoy time off to rest and recharge
• Comprehensive Health Insurance – Affordable HMO, PPO, and HSA options through Blue Cross Blue Shield
• Dental & Vision Coverage – Choose from HMO or PPO dental plans and vision coverage through Blue Cross Blue Shield
• Flexible Spending Account (FSA)- Medical, dependent care and commuter
• Retirement Plan – 403(b)
• Life & Disability Insurance
• Education & Training Support - $200 dollars annual
• Voluntary Benefits
• EAP

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level