HR Associate, HCB Financial Information Office - UTK
About The Position
The Financial Information Office (FIO) serves as the central business office for the Haslam College of Business, providing budgetary and financial administrative services, human resources management, and fiscal policy guidance. As our college functions through a central business office, this position is critical to ensuring accurate processing of all human resource documents for college faculty, staff, and student employees. The position processes a wide range of payroll, personnel, position, and other associated transactions. It also provides broad guidance and support to faculty and staff college-wide regarding policies, procedures, and related matters. The position must be comfortable with the use of ERP-style systems to handle HR and financial processes, such as Oracle, and Microsoft Suite for general administrative duties.
Requirements
- 2 years of work experience in Human Resources, Payroll, or a related field OR Bachelor’s degree in HR or related field in lieu of work experience
- Knowledge and understanding of human resources principles
- Knowledge and understanding of HR processes associated with hiring, I-9 and E-verification
- Knowledge and understanding of general accounting practices
- Excellent written and verbal communications skills
- Working knowledge of Microsoft Office
- Organizational, time management, and analytical skills
- Ability to multi-task and prioritize tasks based upon various needs of others while meeting time sensitive deadlines
- Ability to practice a high level of confidentiality
Nice To Haves
- Associate’s or Bachelor’s degree preferred in Human Resources or related field
- Experience in a higher education setting
- DASH/Oracle experience
Responsibilities
- Review biweekly payroll to ensure accuracy; interface with employees and supervisors to ensure timely entries and approvals
- Review and maintain record of all biweekly and monthly payroll reports
- Create reports as requested by college leadership
- Provide routine and ad-hoc data and reports as requested
- Maintain personnel, payroll, and other HR records, ensuring accuracy, confidentiality, and adherence to policy
- Process wide range of HR transactions as directed, including but not limited to: Monthly and biweekly payroll Hiring procedure for all employee types Terminations Supplemental pays Personnel changes Position/assignment changes Data entry
- Manage department email account for HR questions - answer questions regarding payroll, FML, recruitment, and other HR areas; provide guidance and policy interpretation; use judgment to determine when to escalate an issue
- Provide support for faculty, staff, and student recruitment and hiring
- Assist with preparing job ads, posting positions, attending search kick-off meetings, dispositioning candidates, and creating offer letters
- Provide backup support for other HR functions as needed
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
