HR Associate - Departments of Neurology & Neurosurgery

UIOWA•Iowa City, IA

About The Position

The Human Resources Associate provides comprehensive support for HR operations within the Neurology Department. This role ensures compliance with institutional policies, facilitates recruitment and onboarding, manages personnel records, and assists with strategic HR initiatives. The position requires strong organizational skills, attention to detail, and the ability to provide accurate guidance on HR practices while maintaining confidentiality. The department intends to hire one position form either HR Coordinator (Requisition # 25006326) or HR Associate (Requisition # 25006337), based on the qualifications of the successful candidate. Please apply to the opening(s) you wish to be considered for.

Requirements

A bachelor’s degree in Human Resources Management, business administration, or related field, or an equivalent combination of education and experience.
Minimum of 6 months human resources experience within last 3 years
Previous customer service experience is required
Must possess strong organizational skills and attention to detail
Demonstrated excellent verbal and written communication and interpersonal skills
Demonstrated proficiency with Microsoft Office and computer software applications

Nice To Haves

Working knowledge of state and federal regulations affecting human resources
Knowledge of University of Iowa policies and procedures

Responsibilities

Coordinate recruitment activities for P&S (non-bargaining), SEIU, and merit positions, including processing FTE requests, posting job advertisements, reviewing applications, scheduling interviews, and conducting reference checks.
Assist with onboarding processes for new faculty and staff.
May assist with HR orientations and provide backup support for E-Verify and I-9 processing.
Monitor and track performance appraisal completion, providing procedural assistance, as needed.
Support administration of employee recognition and reward programs.
Oversee Compliance and Qualification (CQ) system, ensuring timely completion of required compliance tasks by faculty and staff.
Ensure adherence to patient care standards as set by state guidelines, UIHC policies, The Joint Commission, and other regulatory entities.
Process HR transactions and workflows (e.g. FTE requests, special compensation payments, and recognition awards)
Maintain and update electronic personnel files in compliance with institutional policy.
Generate, review, and distribute standard reports to ensure completeness and accuracy.
Oversee timecard management and approvals, ensuring schedules are correct and timecards are submitted timely.
Monitor and analyze employee leave usage (paid and unpaid) in accordance with UI Health Care procedures and Attendance Policy.
Assist with Neurology Intranet (Loop) site updates and edits.
Gather and analyze HR data using HRIS and ELMS systems to support departmental initiatives and workforce planning.
Track employee information and appointments in ERMA and HRIS systems to ensure accurate reporting.
Assist in organizing and supporting strategic HR functions within the department.
Provide initial guidance on HR policies and practices, directing employees and supervisors to appropriate resources.
Respond to inquiries and provide resource links, escalating complex questions to senior HR team members when necessary.
Maintain confidentiality regarding employee and departmental data.
Contribute positively to departmental and team goals as part of a trusted HR team.
Other duties as assigned.