HR Assistant/Receptionist (Bi-lingual preferred)

Multimatic•Butler, IN

About The Position

ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties and responsibilities include, but are not limited to the following: Front Desk & Administrative Support Serve as the first point of contact for visitors, applicants, and employees entering the facility. Answer and direct incoming phone calls and emails in a professional and timely manner. Manage front desk operations including company car log, visitor sign-in, badge issuance, and general inquiries. Maintain organized HR filing systems (electronic and physical). Assist with data entry, document preparation, and HR record maintenance. Support general administrative tasks for the HR department. Maintain training records, vacation slips, payroll missed punches. Provide administrative support to other departments as needed Recruitment & Staffing Support Support full-cycle hourly recruitment for manufacturing roles. Serve as the primary point of contact for Spanish-speaking applicants and candidates. Schedule interviews, coordinate hiring manager calendars, and manage candidate communications. Post job openings on job boards and internal communication channels. Assist with applicant tracking, recruitment documentation, and Production Seniority tracking. Temporary Staffing Coordination Serve as the main HR contact for temporary staffing agencies and temporary associates. Coordinate onboarding of temporary employees. Maintain communication with staffing agencies regarding attendance, performance, and assignment status. Track temporary associate headcount and assignment timelines. Coordinate and track temporary associate’s badges and locks Orientation & Onboarding Coordinate and facilitate new hire orientation for hourly employees. Prepare onboarding materials, paperwork, and training documentation. Assist new hires with completing required forms and employment documentation. Coordinate badge creation, locker assignments, and other onboarding logistics. Coordinate and track 30-60-90 feedback reviews Employee Engagement & Culture Coordinate employee engagement initiatives and recognition events. Assist with planning events such as appreciation activities, celebrations, and HR programs. Support the promotion of company culture initiatives and employee programs. Help manage internal communications for HR activities and events. Vendor & Uniform Program Coordination Serve as the main contact for uniform service providers. Coordinate new uniform orders, employee sizing, and replacements. Track uniform inventory and resolve vendor service issues. Communicate uniform policies and processes to employees. All other duties as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED). Minimum two years’ office and HR support experience, preferably in a manufacturing environment. Strong organizational and multitasking skills with the ability tow ork in a fast-paced manufacturing environment. To learn more about Multimatic, check out our youtube channel - https://www.youtube.com/watch?v=psOjJIh3t90 If you are interested in this position, apply by sending us your cover letter and resume. We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted. As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.

Requirements

High school diploma or general education degree (GED).
Minimum two years’ office and HR support experience, preferably in a manufacturing environment.
Strong organizational and multitasking skills with the ability tow ork in a fast-paced manufacturing environment.

Responsibilities

Serve as the first point of contact for visitors, applicants, and employees entering the facility.
Answer and direct incoming phone calls and emails in a professional and timely manner.
Manage front desk operations including company car log, visitor sign-in, badge issuance, and general inquiries.
Maintain organized HR filing systems (electronic and physical).
Assist with data entry, document preparation, and HR record maintenance.
Support general administrative tasks for the HR department.
Maintain training records, vacation slips, payroll missed punches.
Provide administrative support to other departments as needed
Support full-cycle hourly recruitment for manufacturing roles.
Serve as the primary point of contact for Spanish-speaking applicants and candidates.
Schedule interviews, coordinate hiring manager calendars, and manage candidate communications.
Post job openings on job boards and internal communication channels.
Assist with applicant tracking, recruitment documentation, and Production Seniority tracking.
Serve as the main HR contact for temporary staffing agencies and temporary associates.
Coordinate onboarding of temporary employees.
Maintain communication with staffing agencies regarding attendance, performance, and assignment status.
Track temporary associate headcount and assignment timelines.
Coordinate and track temporary associate’s badges and locks
Coordinate and facilitate new hire orientation for hourly employees.
Prepare onboarding materials, paperwork, and training documentation.
Assist new hires with completing required forms and employment documentation.
Coordinate badge creation, locker assignments, and other onboarding logistics.
Coordinate and track 30-60-90 feedback reviews
Coordinate employee engagement initiatives and recognition events.
Assist with planning events such as appreciation activities, celebrations, and HR programs.
Support the promotion of company culture initiatives and employee programs.
Help manage internal communications for HR activities and events.
Serve as the main contact for uniform service providers.
Coordinate new uniform orders, employee sizing, and replacements.
Track uniform inventory and resolve vendor service issues.
Communicate uniform policies and processes to employees.
All other duties as assigned.