Human Resources Generalist - Fotofab

The Partner Companies•Chicago, IL

14h•Hybrid

About The Position

The HR Administrator supports Fotofab’s Human Resources function by managing day-to-day HR operations, including recruiting, onboarding, payroll and benefits administration, employee relations, training, compliance, and performance management. This role serves as a key point of contact for employees and managers and plays an important role in fostering a positive workplace culture while ensuring compliance with employment regulations and company policies.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
3–5 years of progressive HR experience, preferably in a generalist role within a manufacturing or multi-site environment
Strong knowledge of employment laws and HR best practices
Experience with recruiting, employee relations, payroll, and benefits administration
Proficiency with ADP HRIS, payroll, benefits, and LMS modules
Strong organizational, analytical, and problem-solving skills
Proficiency in Microsoft Office, particularly Excel
Strong communication and interpersonal skills
Ability to manage multiple priorities and meet deadlines
High level of discretion, confidentiality, and professionalism
Proactive, adaptable, and collaborative approach
Applicants must be a U.S. citizen or national, lawful permanent resident, refugee, asylee, or eligible to obtain the required authorization from the U.S. Department of State.

Responsibilities

Manage full-cycle recruiting for direct, indirect, and hourly roles using job boards such as Indeed and LinkedIn, as well as recruiting and temporary staffing agencies
Coordinate candidate screening and interview scheduling with hiring managers
Coordinate temporary workforce administration, including timecard processing, temp-to-full-time conversions, and terminations in partnership with staffing agencies
Prepare and issue offer letters and manage pre-employment processes, including background checks, E-Verify, and new hire paperwork
Conduct new hire orientation and support onboarding activities
Draft, update, and maintain job descriptions to ensure accuracy and compliance
Support payroll processing in ADP by reviewing payroll data, resolving timecard discrepancies, and maintaining PTO records
Process employee lifecycle changes in ADP, including promotions, transfers, pay changes, and status updates
Communicate benefits information to new hires and support enrollment in health and 401(k) plans
Process benefits enrollments, changes, terminations, COBRA administration, and annual Open Enrollment in ADP and with benefit carriers
Manage 401(k) enrollments, changes, and loan processing
Coordinate job-specific and required employee training through established SOPs and the ADP Learning Management System
Support development and training paths aligned with succession planning and career growth
Administer employee leaves of absence, including Personal Leave, FMLA, CFRA, PDL, Bereavement Leave, and ADA accommodations
Serve as a primary point of contact for employee questions and concerns
Support employee engagement, retention, and change management initiatives
Address employee complaints and conduct or support workplace investigations
Track and analyze HR metrics such as turnover, absenteeism, and time-to-hire
Prepare monthly and quarterly HR reports
Support performance review processes, including documentation and pay equity analysis
Prepare and administer disciplinary actions and Performance Improvement Plans (PIPs)
Manage employee separation processes, including termination documentation, separation letters, severance agreements, final pay coordination, and participation in separation meetings
Coordinate workplace safety programs, including new hire safety training, PPE issuance, OSHA/Cal/OSHA-required training, and Safety Committee participation
Manage Workers’ Compensation claims, OSHA reporting, and safety compliance documentation
Provide administrative and project support, including assistance to the Controller, HR data entry, employment verifications, and HR initiatives
Maintain accurate employee records through file management and HRIS data maintenance