HR ADMINISTRATIVE SPECIALIST - 67072475

State of Florida

2d • $45,000 - $50,000 • Onsite

About The Position

This is a professional position located in State Office Human Resources and is responsible for independently providing administrative support to the Director of Human Resources, performing various essential human resource duties, which require comprehensive knowledge of office and Agency policies, procedures, goals, and programs. Show initiative and take action beyond what is required to improve work product; self-start and complete assignments independently without constant supervision.

Requirements

• Valid Driver’s License or other efficient means of transportation.
• High School Diploma or its equivalent.
• Knowledge of: Utilizing computer technology for communication.
• Data gathering and reporting.
• The basic operation of Microsoft Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).
• Ability to: Work efficiently and accurately in a group setting,
• Plan, organize, and coordinate work assignments and schedules,
• Focus on details.
• Problem solve.
• Communicate effectively through oral and written mediums.
• Maintain records.
• Adhere to deadlines.
• Perform basic filing and maintain records.
• Be flexible and willing to take on unassigned tasks when needed.
• Travel as needed.
• Demonstrate Skills in: Excellent communication.
• Customer service.
• Spreadsheet preparation and tracking.
• Calendaring.
• Presentation.
• Administrative writing and reporting.
• Time management.

Responsibilities

• Assist the Director of Human Resources with administrative duties and serve as the HR point of contact.
• Perform office administrative support functions requiring independent judgment, research, and collection of information/data utilizing standard office equipment, electronic platforms, and database systems.
• Conduct audits of personnel files.
• Manage the 5-year fingerprint screening process.
• Complete public record requests, file reviews, document requests, and other information.
• Responsible for monitoring the HR portal, responding to tickets, and performing other duties associated with the portal.
• Process outside employment forms.
• Process applicable invoices in My Florida Market Place (MFMP) and/or Ariba.
• Gather, compile, and record statistical data, written reports, and other information, reviewing and verifying for accuracy and completeness.
• Manage HR Related emergency response tasks such as scheduling staff for disaster recovery efforts, emergency functions, and other tasks.
• Performs other HR functions, assists with training logistics, and general administrative tasks and/or special projects as assigned.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts.
• Tuition waivers.
• Paid Maternity and Parental Leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees