Human Resources and Administrative Coordinator

Build Hope Inc•Los Angeles, CA

3d•$55,000 - $58,000•Hybrid

About The Position

Build Hope, Inc. (BHI) is a nonprofit affiliate of the Housing Authority of the City of Los Angeles (HACLA), created to deliver resident-focused programs that support education, digital access, economic mobility, and wellness across public housing communities. As a young and fast-growing organization, BHI is building out its internal systems while navigating a unique relationship with HACLA, requiring close coordination, public-private alignment, and the development of independent infrastructure over time. We are seeking a detail-oriented, resourceful, and adaptable Human Resources & Administrative Coordinator to support BHI’s internal operations. This is a hands-on role ideal for someone who enjoys taking ownership of processes, thrives in a fast-paced environment, and wants to help build the operational foundation of a growing nonprofit with a meaningful mission. Reporting to the Director of Finance and Administration, this role will contribute across HR, finance, procurement, payroll, benefits administration, and general operations. The ideal candidate will take initiative to document and improve workflows and actively identify opportunities to strengthen internal systems.

Requirements

2+ years of experience in nonprofit administration, HR, finance, or operations support
Bachelor’s degree preferred (especially in human resources, business, or related fields); equivalent experience will be considered
Familiarity with HR, payroll, or benefits platforms (e.g., ADP, Paychex)
Strong organizational skills with ability to manage multiple priorities and meet deadlines
Proficiency in Google Workspace and Microsoft 365 and comfort using platforms like Canva or PDF editors
Strong written and verbal communication skills
Demonstrated ability to take initiative, manage priorities independently, and follow through with limited supervision
Familiarity with HR practices, payroll/timekeeping processes, and basic finance administration
Ability to interpret and apply internal policies and recommend process improvements
Self-starter who enjoys solving problems and building systems from the ground up
Comfort navigating change and evolving organizational structures
Demonstrated ability to take ownership of assigned processes and recommend improvements
Commitment to equity, inclusion, and community-centered work
Must possess a valid California Class “C” Driver’s License (or ability to travel locally as needed)

Nice To Haves

Experience working with public agencies is a plus

Responsibilities

Provide day-to-day support to the Executive Director and Director of Finance & Administration
Assist with scheduling, supply ordering and tracking, internal logistics, and file management
Help create, document, and refine standard operating procedures (SOPs) and administrative workflows
Coordinate with HACLA departments (e.g., IT, facilities) for service requests, issue resolution, or escalations
Support logistics and communication across departments and teams
Take ownership of assigned administrative processes, ensuring follow-through and accuracy
Conduct research and collect data to support special projects or operational improvements
Assist with posting positions, screening resumes and candidates, and scheduling interviews
Support onboarding/offboarding processes, including forms, checklists, and access setup
Maintain personnel files and HR documentation in compliance with labor regulations
Coordinate benefit enrollments and updates through ADP, Ease, or equivalent systems
Draft or format internal HR communications, staff recognition blurbs, and engagement collateral
Ensure confidentiality and accuracy in all employee-related records and processes
Coordinate payroll processing, ensuring timesheets and leave balances are accurate and submitted on time
Maintain organized payroll documentation and assist with payroll-related reports
Prepare and submit reimbursement requests and requisitions
Organize and track month-end financial documentation for audit readiness
Support finance system documentation, vendor tracking, and bookkeeping
Assist with procurement process
Support general compliance-related administration, such as registrations or filings
Draft or format internal materials, including SOPs, HR newsletters, and templates
Maintain consistent formatting and recordkeeping across internal documentation
Coordinate logistics and materials for meetings, trainings, or special initiatives