HR & Administrative Coordinator

Bethany Community Services Inc•Haverhill, MA

About The Position

We are seeking a dedicated and organized HR Coordinator to join our team, working closely with the Director of Human Resources to support our employees and operational needs. This role offers a unique opportunity to be the first point of contact for prospective applicants and current staff, ensuring a positive experience for all. The ideal candidate will also assist with tenant relations and the coordination of building maintenance in our main office building. Key Responsibilities: - Support leadership with assigned projects, including filing, submitting reports, proofreading materials, and ensuring all documents are organized and properly filed. - May serve as a backup to the Finance Department by handling basic accounts payable and other financial functions as needed. - Coordinate the BYCARE or similar student based program in close collaboration with the Resident Care Coordinator. - Coordinate the tracking of employee technological needs in partnership with the CIO, Direcotr of HR and the CFO. - Continue to develop and improve recruiting, onboarding, and offboarding programs, taking ownership of all onboarding and offboarding duties including continuing to build these programs. - Conduct new hire onboarding sessions and orientations, ensuring a seamless integration process for new employees. - Collaborate with hiring managers to facilitate recruitment efforts and ensure smooth onboarding and offboarding procedures. - Support building management tasks, including coordinating maitenance needs, first contact for tenant concerns and ensuring a safe, organized environment. Skills and Qualifications: - Proven experience in HR coordination, administrative support, or related roles. - Strong organizational and multitasking skills with attention to detail. - Excellent communication and interpersonal skills. - Ability to handle sensitive information with confidentiality. - Basic knowledge of finance functions, including accounts payable. - Familiarity with HRIS systems and Microsoft Office Suite. Experience with Paylocity a huge plus! - Ability to work collaboratively across departments and with external partners. - Proactive problem-solving skills and a flexible, team-oriented attitude. - Bachelor’s degree in Human Resources, Business Administration, or a related field preferred. Join our team and be part of a vibrant organization committed to growth, innovation, and employee well-being. We offer a supportive work environment, opportunities for professional development, and a chance to make a meaningful impact within our community.

Requirements

Bachelor's degree in Human Resources, or related field-Associates Degree accepted with the right experience.
2 years of experience in a Human Resources or administrative support role required.
strong technology skills a must including high proficiency with Excel, Email, Word, PowerPoint, Canvas and the ability to use smartphone apps and train others to do so.
Strong organizational and time management skills
Excellent computer, written and verbal communication skills
Proficient in Microsoft Office Suite and HRIS systems REQUIRED.
Ability to maintain confidentiality and handle sensitive information with discretion

Nice To Haves

Proven experience in HR coordination, administrative support, or related roles.
Strong organizational and multitasking skills with attention to detail.
Excellent communication and interpersonal skills.
Ability to handle sensitive information with confidentiality.
Basic knowledge of finance functions, including accounts payable.
Familiarity with HRIS systems and Microsoft Office Suite. Experience with Paylocity a huge plus!
Ability to work collaboratively across departments and with external partners.
Proactive problem-solving skills and a flexible, team-oriented attitude.
Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

Responsibilities

Support leadership with assigned projects, including filing, submitting reports, proofreading materials, and ensuring all documents are organized and properly filed.
May serve as a backup to the Finance Department by handling basic accounts payable and other financial functions as needed.
Coordinate the BYCARE or similar student based program in close collaboration with the Resident Care Coordinator.
Coordinate the tracking of employee technological needs in partnership with the CIO, Direcotr of HR and the CFO.
Continue to develop and improve recruiting, onboarding, and offboarding programs, taking ownership of all onboarding and offboarding duties including continuing to build these programs.
Conduct new hire onboarding sessions and orientations, ensuring a seamless integration process for new employees.
Collaborate with hiring managers to facilitate recruitment efforts and ensure smooth onboarding and offboarding procedures.
Support building management tasks, including coordinating maitenance needs, first contact for tenant concerns and ensuring a safe, organized environment.