HR ADMINISTRATIVE ASSISTANT

NAVAJO HEALTH FOUNDATION - SAGE MEMORIAL HOSPITAL, INC.•Ganado, AZ

1d•Onsite

About The Position

Under general supervision of the Human Resources Director, the Human Resources Administrative Assistant accomplishes the Human Resources Office’s strategic objectives by planning, organizing and implementing the assigned functions required to operate and maintain departmental activities and services. Maintains confidentiality of all privileged information. This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Requirements

High School Diploma or General Equivalency Diploma.
One (1) year progressive work experience in administrative/clerical support.
Must be able to successfully pass the Employee Health Program requirements and background investigation.
Knowledge of federal, state and local employment practices.
Knowledge of business English, proper spelling, grammar, punctuation, and mathematics.
Knowledge of company personnel policies and procedures
Knowledge of modern office practices, time management and procedures, including business correspondence, record keeping, and filing system
Ability to act with a sense of urgency to accomplish assigned or routine tasks.
Ability to communicate effectively in the English language both verbally and in writing with staff and the public.
Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with coworkers at all levels.
Ability to maintain strict confidentiality.
Ability to be organized in the department.
Ability to maintain front office with little or no supervision.
Ability to screen all telephone calls with tact and diplomacy.
Ability to produce correspondence and other documents in a variety of formats.
Ability to work independently and meet strict timelines.
Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, and presentation software (such as PowerPoint).
Ability to multi-task and work under pressure in the department.

Nice To Haves

Ability to speak the Navajo language and/or familiarity with the Navajo Way.

Responsibilities

Update applicable records always ensuring survey accreditation readiness. Contact employees (and their supervisors) to ensure compliance by requesting documents.
Meet, greet, and provide professional assistance to customers.
Receives telephone calls and visitors. Responds to requests for information concerning program functions.
Serve as department primary point of contact for employees and visitors.
Coordinates a variety of administrative clerical support activities in order to facilitate and expedite the administrative and clerical priorities of the office.
Responsible to update the employee census, compliance spreadsheet, HealthStream data, etc.)
Assist with New Hire Orientation by taking lead in organizing, sending out agenda and notices, contacting presenters.
Responsible for on-boarding: Prepare various documents related to new hires (PAF, separations, forms, orientation, meetings, etc.)
Prepare employee hiring and separation packet.
Receive and log-in employment applications and documents for applicants on day or receipt
Ensure all required documents are on file (application, identification information, certification/degree, job description, and other documents as listed on the document checklist)
Process company identification badge.
Create, repair, and maintain personnel files and ensure department filing system in an accurate manner.
Responsible for department purchases. Reconciles requisitions/purchases orders and reports for submission to purchasing department.
Process payment claim vouchers and purchase orders.
Prepares related reports and submits travel vouchers including accurate computation of all costs of reimbursable expenses and per diem.
Keep supervisor updated on pending assignments and tasks daily.
Takes and compiles and prepare meeting minutes for the department.
Compiles monthly schedules and makes preliminary arrangements for conferences.
Attend in-services, meetings, and training programs as required.
Performs other duties as assigned.