HR & ACCOUNTING SPECIALIST

Ace Technologies, LLC.•Hahira, GA

About The Position

The HR & Accounting Specialist is responsible for supporting the organization’s human resources, financial operations, and administrative functions. This role plays a key part in coordinating recruitment and workforce development efforts and maintaining accurate financial records. This position works closely with leadership, employees, and external partners to support hiring initiatives, assist with accounting processes, and maintain compliance with company policies. The HR & Accounting Specialist serves as a central resource for both employee-related and financial activities, ensuring efficiency, accuracy, and professionalism across all functions.

Requirements

Valid state driver's license as required by job conditions or by the company.
High School Graduate or GED.
Minimum of 1 year of general office experience preferred.
Experience in accounting, HR support, or office administration required
Comprehend and practice safe work procedures as outlined in Company Safety Handbook.
Read and interpret financial data, reports, and written communications.
Maintain attention to detail and accuracy under time constraints.
Repetitive use of hands, arms, and computer equipment.
Ability to sit for extended periods.

Nice To Haves

Strong knowledge of accounting processes including billing, reconciliation, and reporting
Understanding of HR practices including onboarding, benefits, and employee relations
Ability to support recruitment and workforce development initiatives
Strong organizational and time management skills with ability to handle multiple priorities
High level of professionalism and confidentiality
Strong communication and interpersonal skills
Proficiency in accounting systems, HR systems (BambooHR preferred), and Microsoft Office (especially Excel)
Detail-oriented with strong problem-solving abilities
Experience with accounting systems, HR systems, and reporting tools preferred

Responsibilities

Support recruitment and retention efforts by coordinating with leadership on staffing needs
Conduct reference and background checks for candidates
Coordinate interview scheduling and hiring logistics
Assist with onboarding and new employee orientation processes
Maintain employee records including hires, terminations, transfers, and promotions
Assist employees with benefits enrollment and HR-related questions
Interpret and communicate HR policies, procedures, and guidelines
Support workforce development initiatives and training tracking
Coordinate exit interviews and provide feedback to leadership
Maintain accurate financial records through data entry, reconciliation, and reporting
Support contract billing with operations and corporate teams
Verify payments and resolve discrepancies in billing and financial records
Track invoices and maintain financial spreadsheets
Ensure proper documentation and recordkeeping for audits
Process payroll in accordance with company policies and procedures
Review and submit time sheets to corporate on a weekly basis
Run and analyze reports from internal systems (e.g., Spectrum)
Ensure accuracy and consistency in financial and operational reporting
Manage workflow and prioritize tasks to meet deadlines
Prepare materials, reports, and presentations for leadership
Coordinate vendor packets, contract documents, and required paperwork
Maintain organized records and documentation across departments
Serve as a liaison between leadership, employees, vendors, and customers
Communicate relevant updates to technicians and team members
Respond to requests for financial documents and contract-related information
Build and maintain strong working relationships across teams
Maintain strict confidentiality of employees, financial, and company information
Ensure compliance with company policies and applicable regulations
Report issues, discrepancies, or concerns to management