Housing Specialist

AltaPointe Health•Mobile, AL

About The Position

Responsibilities Primary Job Functions: HUD Reporting Research and compile annual income documentation, medical & pharmacy charges, and general account expenses for HUD tenants through EIV, Integrated Pharmacy statements, and General Ledger Account information within Great Plains Prepare and submit all background checks within HireRight for all tenants Prepare and submit all move in and move out documents in RealPage Prepare and submit annual recertifications Prepare and submit all interim certifications and gross rent addendums Prepare and submit monthly vouchers Prepare and submit annual rent contract renewals via OCAF Prepare all documentation and coordinate with program managers and AHS Vice President & Chief of Staff to facilitate proper completion of tenant files Prepare and send out all program specific notifications such as rent increases, inspections, certifications, Regularly audit tenant files to ensure accurate record keeping and documentation Assists with the compliance related to HUD inspections throughout the year Print all mandatory EIV reports monthly Maintain and update HUD and EIV policies and Maintain the HUD Communications shared email. Attend conferences and classes to maintain knowledge and to learn new rules and regulations Coordinate resident moves with clinical and purchasing teams for community apartments/housing. Work with apartment complex management to obtain leases, renew leases and process rent payments monthly. Other Housing duties as assigned Grant Reporting Pull grant employee listing from appropriate folder and add to the grant software, Amplifund Review payroll dates and request paystubs for the appropriate draw period. Add to Amplifund Pull certified timesheets from Amplifund as add to the appropriate grant folder Run grant expense reports in Premier for the appropriate draw period and add to Amplifund Prepare grant payroll based on AltaPointe’s and funding agency rules. Audit grant files to make sure all supporting documents are in the grant file Other grant duties as assigned Administrative and Other Related Duties as assigned: Actively participates in Performance Improvement Activities Actively participates in AltaPointe committees as requested Completes assigned tasks in a timely manner Treats consumers with dignity and respect Works in a cooperative manner with other AltaPointe employees Follows AltaPointe policies and procedures Receives and responds to inquires of HUD & Grant matters promptly and courteously. Performs other duties as assigned.

Requirements

Associate’s degree in business or related field. Three to five years of related work experience may be used in lieu of education requirement.
Applicant should have advanced knowledge of Microsoft Excel and the ability to process and analyze large volumes of electronic data or handwritten data.
Proficient with computer applications including Microsoft Office, Outlook and Electronic Health Record systems.
Has the ability to work independently with minimum supervision and excellent problem-solving skills with attention to detail.

Nice To Haves

Working knowledge of HUD rules and regulations is a plus.
Working knowledge of grant preparation is plus.
Knowledge of HIPAA and relative compliance is a plus.

Responsibilities

HUD Reporting
Research and compile annual income documentation, medical & pharmacy charges, and general account expenses for HUD tenants through EIV, Integrated Pharmacy statements, and General Ledger Account information within Great Plains
Prepare and submit all background checks within HireRight for all tenants
Prepare and submit all move in and move out documents in RealPage
Prepare and submit annual recertifications
Prepare and submit all interim certifications and gross rent addendums
Prepare and submit monthly vouchers
Prepare and submit annual rent contract renewals via OCAF
Prepare all documentation and coordinate with program managers and AHS Vice President & Chief of Staff to facilitate proper completion of tenant files
Prepare and send out all program specific notifications such as rent increases, inspections, certifications
Regularly audit tenant files to ensure accurate record keeping and documentation
Assists with the compliance related to HUD inspections throughout the year
Print all mandatory EIV reports monthly
Maintain and update HUD and EIV policies
Maintain the HUD Communications shared email.
Attend conferences and classes to maintain knowledge and to learn new rules and regulations
Coordinate resident moves with clinical and purchasing teams for community apartments/housing.
Work with apartment complex management to obtain leases, renew leases and process rent payments monthly.
Other Housing duties as assigned
Grant Reporting
Pull grant employee listing from appropriate folder and add to the grant software, Amplifund
Review payroll dates and request paystubs for the appropriate draw period. Add to Amplifund
Pull certified timesheets from Amplifund as add to the appropriate grant folder
Run grant expense reports in Premier for the appropriate draw period and add to Amplifund
Prepare grant payroll based on AltaPointe’s and funding agency rules.
Audit grant files to make sure all supporting documents are in the grant file
Other grant duties as assigned
Administrative and Other Related Duties as assigned
Actively participates in Performance Improvement Activities
Actively participates in AltaPointe committees as requested
Completes assigned tasks in a timely manner
Treats consumers with dignity and respect
Works in a cooperative manner with other AltaPointe employees
Follows AltaPointe policies and procedures
Receives and responds to inquires of HUD & Grant matters promptly and courteously.
Performs other duties as assigned.