Housing Administrator

LIMONEIRA COMPANY•Santa Paula, CA

31d•$22 - $27

About The Position

Performs all areas of administrative duties as it pertains to the Housing Department. Limoneira’s job descriptions describe the key areas of responsibility, but do not attempt to describe all activities or areas of responsibility. In most cases the description covers approximately 80% of an individual's daily, weekly or monthly job duties.

Requirements

Must have a high school diploma or equivalent
Must have at least 2 years’ experience as an administrative assistant
Must possess a valid California driver’s license, maintain a clean DMV record, and is able to be insured by the Company’s auto carrier.
Must have a good understanding of general office procedures and practices
Must be able to read and comprehend instructions
Must be fluent in English and Spanish to communicate with supervisor, coworkers, and tenants
Must be able to follow instructions
Must be able to accept responsibility for the action and results and follows through on commitments and deadlines
Must be able to keep work area and files organized
Must be able to compartmentalize tasks
Must be able to follow directions from a supervisor
Interact with coworkers and other company employees
Must be able to understand and follow posted work rules and procedures
Must maintain a good attendance and punctuality record
Must be able to accept constructive criticism
Must be able to apply common sense understanding to fulfill written, oral or visual instructions

Responsibilities

Assist with tenant communications and all paperwork
Asist potential tenants fill out rental application and answer their questions
Process applications and background checks, show units
Prepare new rental contracts
Review and update all tenant information in AppFolio
Conduct all inspections and violation compliance inspections
Prepare, mail and file violation notices to tenants and follow up on compliance issues
Enter rent payment receipts into Appfolio; code and forward all deposits to accounting
Mail out monthly statements and prepare late notices
Set up and track all billing for land leases
Reconcile aging reports
Run monthly accounting reports from Appfolio
Monthly water usage database entry; take minutes and prepare visual graphs for water meeting
Monthly tenant data reporting
Pesticide/Herbicide notification to Tenants
Organize events and services for tenants
Review maintenance employees’ daily reports and ensure they are inputted into Appfolio
Enter all temp labor times and descriptions into Appfolio
Review Security reports daily; notify department managers of any incidents reported
File documents daily for Director of Housing & Commercial Operations
Utilize postage meter, mail out packages and letters
Perform all other duties as directed by the Director of Housing and Commercial Operations or Management