House Manager (Part-Time) - Women's Fraternity - UTK

Alpha Gamma Delta Property Management•Knoxville, TN

12d•Onsite

About The Position

About the FHC: Formed in the Summer of 2010, the Fraternity Housing Corporation (FHC) elevates the value of Alpha Gamma Delta membership by providing safe, competitive, and attractive housing and storage facilities for the members of Alpha Gamma Delta. The FHC fulfills its mission through professional property management and prudent financial management, as well as innovative, diligent, and future-focused investments in property and property improvements. The FHC owns or leases more than 95 Alpha Gamma Delta homes, dorms, lodges, suites, and storage spaces across the United States and is committed to providing the highest quality property management support for each unique chapter served. Job Summary: The live-in House Manager oversees the day-to-day operations of the chapter facility on a part-time basis, which includes management of the safety and security of the chapter facility, the environmental safety of the facility, the physical facility and its grounds, the repairs and maintenance, the overall cleanliness and the basic financial matters pertaining to facility operations. Working closely with the assigned Regional Property Manager, the House Manager will abide by chapter house rules/bylaws, Fraternity, FHC and/or University policies to ensure a comfortable and safe living environment for Alpha Gamma Delta chapter members.

Requirements

Must be able to read, speak, and write in fluent English
Must pass criminal background check
PC proficient and skills in Microsoft Office and Outlook
Excellent oral and written communication skills
Goal and team oriented, able to work closely with people while exhibiting a positive attitude
Well organized – Able to work and make sound decisions under pressure and within tight deadlines
High school Diploma or GED equivalent required

Nice To Haves

Degree or student enrolled in graduate program at local University preferred
Previous residence life, Greek-letter organization or other group-living experience preferred

Responsibilities

Communicate via phone or video conference at least as requested for approximately 30-45 minutes with Regional Property Manager
Respond to Regional Property Manager communication within 24 hours
Schedule and conduct the opening and closing of the chapter house
Schedule and conduct at least one house meeting per term
Manage relationships with vendors
Ensure compliance with Alpha Gamma Delta, FHC, University and/or Chapter policies, rules and regulations
Keep up-to-date information files and records for keys, furnishings/appliances, general maintenance, residents, employees, vendors, security system, etc.
Manage select service providers to include identifying vendors, gathering quotes, overseeing work needed and remitting invoices to the Regional Property Manager
Be available onsite to facilitate routine maintenance and inspections coordinated by the Regional Property Manager.
Order and maintain adequate levels of cleaning supplies and equipment
Walk the property daily and take notes of any issues to communicate back to the Regional Property Manager
Inspect all safety and related devices including fire extinguishers, exit doors, smoke detector, exit lights, alarms, locks, etc. regularly
Meet with select inspectors or maintenance technicians upon the instruction of the Regional Property Manager
Submit timesheet every two weeks to Regional Property Manager
Submit receipts and reimbursements as applicable
Reconcile monthly credit card statement
Attend House Director meetings and trainings hosted by UTK
Other duties as assigned