House Manager (with Meal Prep Support)

Sage Haus•Buffalo, NY

4d•$25 - $30•Onsite

About The Position

We are a busy family of 5 with three kids aged 12, 10, and 6 (plus a mini goldendoodle!), committed to maintaining a sense of calm and order amid the demands of everyday life. We value a well-organized home where systems are in place, ensuring that daily tasks flow smoothly and efficiently. Our approach is laid-back and positive, with a strong emphasis on respect, warmth, and trust. We believe in fostering a collaborative and supportive atmosphere where everyone’s role contributes to the overall harmony of the home. The ideal candidate will be someone who is not only highly organized and proactive but also comfortable in a bustling family environment. You should be someone who can confidently take initiative, handle tasks independently, and help us stay on top of everything—whether it's household organization, meal prep, or general upkeep. We're looking for a long-term partner who is committed to contributing to the household's success, offering us the balance we need to focus more on family time while you help streamline the day-to-day tasks. You thrive in creating an organized environment and take genuine pride in building and maintaining systems that bring structure and efficiency to a busy household. You have a natural ability to see what needs to be done and tackle it with initiative—whether it's tidying a room, managing meal prep, or organizing family spaces. Once you understand expectations, you work confidently and independently, executing tasks with precision and attention to detail. Your ability to proactively manage responsibilities and anticipate needs is key to ensuring everything runs smoothly. You bring a warm, approachable energy to the home, creating a positive, welcoming atmosphere while maintaining professionalism. You understand the importance of being a reliable presence, especially in a family-oriented home, and you’re comfortable working alongside parents who are very engaged but need help balancing the demands of daily life. Your strong communication and interpersonal skills allow you to seamlessly integrate into the family’s dynamic, offering support where needed and ensuring a smooth partnership for the long haul. Flexibility and adaptability are crucial to your success in this role. As family priorities shift, you’re able to adjust without missing a beat. Whether it’s managing the laundry schedule, coordinating grocery shopping, or overseeing household projects, you excel at staying ahead of the curve and creating systems that keep everything in order. Meal prep is an integral part of this role, and you take pride in planning and preparing healthy, kid-friendly meals that help alleviate stress around mealtime. You have an interest in assisting with administrative tasks related to the family business, bringing an organized, project management lens. You’re focused on building a long-term, sustainable partnership, understanding that the consistency you provide will play a vital role in supporting the family’s evolving needs over time.

Requirements

Maintain a smoke-free environment
Reliable transportation
Comfortable around children and dogs

Responsibilities

Household Management & Organization
Create and maintain household organization systems (closets, storage, pantry, toys)
Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services (every other week)
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Awareness and oversight of household schedules and calendars (Skylight knowledge is a bonus)
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Prepare for family events, holidays, and guest stays
Prepare and coordinate donation drop offs and pick ups
Support packing/unpacking for travel or seasonal transitions
Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
Maintain indoor plants
Meal Planning & Preparation
Plan and prep healthy meals/snacks for the family
Pack school lunches (1 kid, as needed)
Prep lunches for parent to take to work (4x weekly)
Batch-cook weekly meals (2-3x weekly, kid friendly)
Shop for groceries and meal-related items
Follow dietary needs and family preferences (kid friendly, healthy)
Clean kitchen post-prep and manage kitchen tidiness
Inventory Management & Errands
Track and restock pantry, fridge, toiletries, household supplies
Create and manage running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands: grocery shopping, returns, dry cleaning, gift shopping
Handle package pickup, mail sorting, and deliveries
Laundry & Linen Care
Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
Manage linens: rotate bedding, refresh towels, restock essentials
Keep laundry areas tidy and well-stocked with supplies
Handle special care for delicates or uniforms
Family Support & Child Assistance
Assist with school/activity pick-ups or drop-offs
Light supervision, playtime, or back-up childcare
Occasional date night coverage
Prep backpacks, clothing, or snacks for school
Help with child-related laundry or errands
Vendor & Property Oversight
Research and coordinate repairs, maintenance, and quotes
Manage routine upkeep across the property
Oversee outdoor spaces and seasonal maintenance needs (hot tub maintenance and schedule)
Serve as primary contact for vendors or guests
Deep Cleaning & Special Projects
Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
Maintain and refresh specific zones (entryways, garage, mudroom)
Clean humidifiers, washing machines, and air purifiers monthly
Organize special projects: toy storage, seasonal decorations, gear rotation
Administrative & Personal Assistant Support
Help with day-to-day scheduling, and logistics
Manage family calendars and reminders
Handle basic budgeting or receipt tracking for expenses incurred as House Manager
Assist with coordination of events, appointments, and guest prep
Occasional administrative assistance with family business
Pet Care
Occasionally walk dog
Vehicle Management
Schedule and oversee maintenance, oil changes, and inspections