House Manager & Personal Assistant

Sage Haus•Boca Raton, FL

3d•$35 - $40

About The Position

I’m a busy, entrepreneurial individual based in Boca Raton, FL, and I truly value efficiency, high standards, and attention to detail in both my work and personal life. My schedule is a mix of working from home and in the office, with occasional travel, so having a well-organized, smoothly running home is essential to keeping everything in balance. My home is my sanctuary, and I love maintaining an environment that feels calm, inviting, and thoughtfully managed. I believe in creating systems that allow everything to run effortlessly behind the scenes, and I’m looking for someone who can help make that happen. This role is all about household management and organization, including vendor coordination and providing administrative and personal assistant support as needed. Meal planning and preparation will also be important, as I rely on having consistent, healthy meals throughout my busy week. If you enjoy bringing order to a dynamic environment, take pride in your work, and have a proactive, detail-oriented mindset, this could be a wonderful opportunity to be part of a home that values both structure and warmth.

Requirements

Can maintain a smoke-free environment
Reliable transportation required; Mileage reimbursement provided for work-related errands.

Responsibilities

Create and maintain household organization systems (closets, storage, pantry, etc.)
Reset and tidy rooms daily; ensure home is prepped for cleaning services
Oversee household schedules and calendars
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Supervise or coordinate with service providers/vendors (handymen, landscapers, pool maintenance)
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Maintain indoor plants
Help with travel planning, scheduling, and logistics
Manage calendars and reminders
Assist with coordination of events, appointments, and guest prep
Provide administrative support for the business, including calendar management and scheduling
Provide business project management support as needed
Assist with vitamin/peptide inventory management
Note-taking for calls, as needed
Track and restock pantry, fridge, toiletries, household supplies
Create and manage running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands: grocery shopping, returns, dry cleaning, gift shopping
Handle package pickup, mail sorting, and deliveries
Plan and prep healthy meals/snacks
Batch-cook meals twice weekly to cover the full week’s meals
Shop for groceries and meal-related items
Clean the kitchen post-prep and manage kitchen tidiness
Manage all laundry care, including washing, drying, folding, and organizing laundry
Iron, steam, and prepare outfits as needed
Manage linens: rotate bedding, refresh towels, restock essentials
Keep laundry areas tidy and well-stocked with supplies
Handle special care for delicates
Schedule and oversee maintenance, oil changes, and inspections
Ensure vehicles are fueled, cleaned, and organized
Track registration, insurance, and service schedules
Schedule and supervise service providers (cleaners, contractors, landscapers)
Research and coordinate repairs, maintenance, and quotes
Manage routine upkeep across one or multiple properties
Oversee outdoor spaces and seasonal maintenance needs
Serve as primary contact for vendors or guests
Oversee property-specific systems (e.g., HVAC, security, pool maintenance)
Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
Maintain and refresh specific zones (entryways, garage, mudroom)
Clean humidifiers, washing machines, and air purifiers monthly
Organize special projects: seasonal decorations, gear rotation