House Manager & Family Assistant (Multi-Property)

Sage Haus•McKinney, TX

5d•$40 - $45

About The Position

We are a busy, private, health-conscious family with young children and homes in multiple locations. Our household values wellness, nutrition, clean living, and thoughtful routines, with a strong emphasis on creating a calm, nurturing environment during these early years. Our days can be full and dynamic, with periods of travel and shifting schedules due to both parent’s demanding and unpredictable careers, which is why having a well-organized, proactive household team is essential. We currently work with a small household staff and are building toward a fully supported, long-term household structure. This role will work closely with other team members to keep our home(s) running smoothly—whether we are in residence or traveling—and to ensure consistency, organization, and care across all environments. This role is designed for someone who values flexibility, collaboration, and long-term partnership. We’re seeking an experienced, grounded, and proactive household professional who takes pride in creating order, systems, and calm. You are deeply aligned with a holistic, wellness-first lifestyle, understand early childhood development, and don’t need to be convinced why organic food, gentle parenting, and low-to-no screen time matter. You’re confident and respectfully assertive, comfortable offering thoughtful suggestions, and capable of working independently while collaborating seamlessly with a nanny, co-house manager, and hands-on mom. You value discretion, and are excited by a position that evolves with the family over time.

Requirements

Able to maintain a smoke-free environment
Able to pass background check
Has reliable transportation
Willing to sign NDA
Highly organized and systems-oriented; naturally creates order
Autonomous and proactive—sees what needs to be done and does it
Passionate about health, nutrition, and clean living
Calm, kind, and emotionally intelligent
Assertive and confident, with strong boundaries and communication skills
Extremely flexible with schedule and open to travel
Discreet, trustworthy, and comfortable signing an NDA

Nice To Haves

Experienced with Montessori/Waldorf or holistic child development philosophies
Fluent in Spanish or French (strong plus, not required)

Responsibilities

Create and maintain household systems for organization (closets, storage, pantry, kids’ spaces)
Reset and tidy rooms daily; maintain overall neatness and ensure home is prepped for biweekly cleaning services
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas, take out trash and recycling
Maintain and water indoor plants
Refresh and manage weekly systems: fridge clean-out, laundry organization, pantry reset
Handle seasonal swaps for children’s clothing, bedding, and décor
Prepare for family events, holidays, and guest stays
Prepare and coordinate donation drop offs and pick ups
Assist with packing/unpacking for family travel or seasonal transitions
Ensure both adults and children are fully prepared for family outings by packing appropriate/extra clothing, activities, and snacks
Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers, etc.)
Track and restock pantry, toiletries, and household supplies, adhering to family’s strict preference for clean, non-toxic ingredients throughout the home
Create and manage running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands: grocery shopping, returns, dry cleaning, gift shopping, post office, etc.
Handle package pickup, mail sorting, and deliveries
Plan and prep nutrient-dense, dairy-free meals and snacks (typically 2 dinners/week)
Batch cook muffins, green juices, and other baked goods to have on hand
Wash and chop all produce before refrigeration
Manage routine batch chopping of ingredients (e.g., onions, garlic, herbs)
Shop for high-quality, organic ingredients
Maintain a pristine, organized kitchen post-prep
Strict adherence to family food standards (no refined sugar, seed oils, processed foods, or fast food)
Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels, etc.)
Handle special care like hang-drying for clothes with natural fibers to avoid shrinking
Refresh towels and bath mats on a regular basis
Keep laundry areas tidy and well-stocked with supplies
Schedule maintenance, oil changes, inspections, and car washes
Keep vehicles clean, organized, and fueled
Track registrations, insurance, and service schedules
Coordinate pool maintenance and outdoor spaces
Serve as primary point of contact for vendors and guests
Prepare home (including guest house and pool house) for family arrival, guests, and seasonal use
Conduct walk-throughs to ensure safety, cleanliness, and readiness
When traveling with the family to other residences, this role is responsible for maintaining the same level of household management, organization, and support provided at the primary home
Provide attentive, individualized childcare and supervision when the primary nanny is off or unavailable, including more hands-on care during family travel or periods of increased need
Assist with occasional activity pickups/drop-offs for older children
Support gentle parenting practices and individualized learning
Plan Montessori-style activities/crafts to keep children engaged
Engage with children in a calm, developmentally appropriate way
Oversee quarterly deep cleans with housekeeping team
Manage toy rotations, seasonal decor, and gear organization
Organize high-use zones (e.g., garage, mudroom, storage, etc.)