Hotel Representative

Chinook Winds Casino Resort

21d•Onsite

About The Position

Position Summary Responsible for providing exemplary guest service at the Front Desk and the Call Center. Essential Functions Communicates daily in person or over the telephone with clients who inquire about reserving guestrooms, (Individual through multiple guestrooms), employing sales techniques to book the reservation(s). Processes reservations for the hotel guestrooms. Communicates current Resort information in person, and e-mail. Prepares Guest confirmations of reservations or cancellations, booking contracts and related correspondence regarding guest reservations (groups or individuals). Answers multi-line telephone providing information, routing calls, and taking messages. Promptly responds to guests in person and constantly via e-mail to provide top-notch guest service. Knows the layout and amenities of all guestrooms including special features, etc., locations. Provides courteous reservation service to guests, using techniques to maximize sales. Performs check-in and checkout functions. Provides courteous guest service and responds promptly to guest’s requests, questions, or complaints. Reviews front desk logbook. Notes and/or follows up on any special problems. Logs guest’s requests/complaints, group bookings, VIP arrivals and other special instructions from previous shifts. Maintains communication with the Housekeeping Department regarding the status of rooms. Maintains familiarity with the hotel’s amenities and layout, reservation status, and procedural items that will help answer questions for your callers. Posts wake-up calls immediately upon guest request. Knows and complies with all safety and security regulations and procedures. Maintains working knowledge of Chinook Winds programs, events, promotions, and services. Conducts property tours to prospective clients when needed. Performs all duties in accordance with Chinook Winds Casino Resort customer service standards. Maintains general knowledge and provides information to guests of Chinook Winds Casino Resort events, programs, and services. Provides input or recommendations for improvements and changes in processes or services. All other duties as assigned.

Requirements

WORKERS IN THIS POSITION MUST BE 18 OR OLDER
Communication Skills- Ability to communicate effectively with others verbally.
Customer Oriented- Ability to take care of the customers’ needs while following company procedures.
Enthusiastic- Ability to bring energy to the performance of a task.
Judgment—the individual displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions, exhibits sound and accurate judgment and makes timely decisions.
Interpersonal - Ability to get along well with a variety of personalities and individuals.
Quality—the individual looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.
High School Diploma or GED.
One year of experience in a high volume, fast paced, guest service environment required.
One year of front desk or office administrative experience required.
One year of experience providing guest service over the phone and via email.
One year of experience with professional presentation and interaction with public required.
Microsoft Office Intermediate level to include Word, Excel, Outlook, Access.
Type up to 35 WPM.
10 Key operation experience, preferred.
Previous interaction with Property Management Systems preferred.

Nice To Haves

10 Key operation experience
Previous interaction with Property Management Systems

Responsibilities

Communicates daily in person or over the telephone with clients who inquire about reserving guestrooms, (Individual through multiple guestrooms), employing sales techniques to book the reservation(s).
Processes reservations for the hotel guestrooms.
Communicates current Resort information in person, and e-mail.
Prepares Guest confirmations of reservations or cancellations, booking contracts and related correspondence regarding guest reservations (groups or individuals).
Answers multi-line telephone providing information, routing calls, and taking messages.
Promptly responds to guests in person and constantly via e-mail to provide top-notch guest service.
Knows the layout and amenities of all guestrooms including special features, etc., locations.
Provides courteous reservation service to guests, using techniques to maximize sales.
Performs check-in and checkout functions.
Provides courteous guest service and responds promptly to guest’s requests, questions, or complaints.
Reviews front desk logbook. Notes and/or follows up on any special problems.
Logs guest’s requests/complaints, group bookings, VIP arrivals and other special instructions from previous shifts.
Maintains communication with the Housekeeping Department regarding the status of rooms.
Maintains familiarity with the hotel’s amenities and layout, reservation status, and procedural items that will help answer questions for your callers.
Posts wake-up calls immediately upon guest request.
Knows and complies with all safety and security regulations and procedures.
Maintains working knowledge of Chinook Winds programs, events, promotions, and services.
Conducts property tours to prospective clients when needed.
Performs all duties in accordance with Chinook Winds Casino Resort customer service standards.
Maintains general knowledge and provides information to guests of Chinook Winds Casino Resort events, programs, and services.
Provides input or recommendations for improvements and changes in processes or services.
All other duties as assigned.