Hospitality Services Clerk

Seyfarth Shaw LLP • Los Angeles, CA

7d • $53,000 - $55,000 • Onsite

About The Position

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

Under the general supervision of the Office Services Manager and working closely with the Hospitality Lead, as the Hospitality Services Clerk, you will be responsible for hospitality services in the Los Angeles-Century City office, ensuring that all kitchens and conference rooms are maintained and that food and beverage set ups are coordinated efficiently throughout the day, and will also act as the relief Receptionist. You will interact with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with clients, attorneys and staff.

Requirements

• High school diploma or equivalent.
• Prior hospitality and reception experience in a corporate or professional services environment is preferred.
• Excellent communication and proactive customer service skills are required.
• Strong organizational skills and ability to multitask.
• Exhibit office appropriate behavior and dress.
• Proficient in Microsoft Office Suite applications including Word and Outlook
• Flexibility to adjust hours and to work additional hours as necessary to meet operating and business needs

Responsibilities

• Provide daily relief reception support. Cover reception desk full days whenever primary receptionist is absent.
• Set up beverages and food service in conference rooms, as needed.
• Remove food service and clean conference rooms as soon as possible after meetings.
• Refresh food and beverage set ups as required, prepare rooms for next meeting.
• Review and print Event Management System reports daily.
• Communicate with Receptionist and Hospitality Lead to coordinate food and beverage set ups for depos, meetings and office parties.
• Clean kitchen tables, chairs and countertops daily.
• Load dishwashers in all kitchens each night.
• Clean and disinfect microwaves, refrigerators and dishwashers regularly.
• Clean and stock kitchen areas on all floors.
• Regularly check and restock inventory of beverage supplies, snacks, plates and utensils in all conference rooms and kitchens.
• Keep all cupboards and pantries organized, washing and disinfecting regularly.
• Place orders to replenish supplies as needed.
• Ensure that receipts for food and supply orders are promptly submitted to Chrome River.
• Performs all opening and closing side duties assigned; Cleans up conference rooms and back of house areas during and after events; Break down buffet or other special food service tables and equipment.
• Assist with various administrative tasks in support of attorneys and legal secretaries, including time entry and expense reports.
• Order and program building access cards. Arrange for visitor access with building security.
• Order weekend air conditioning.
• Log orders for general building maintenance needs such as temperature control or bathroom repair issues.
• Other duties and projects as assigned.

Benefits

• Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm.
• We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED