Homelessness Prevention System (HPS) Analyst
About The Position
The HPS Analyst supports the coordination, administration, and evaluation of the Santa Clara County Homelessness Prevention System (HPS), a network of community agencies providing financial assistance, legal services, and case management to help families and individuals avoid homelessness. Working as part of the SHCS-coordinated HPS team, the Analyst manages financial and program data across multiple partners, supports subcontract administration and invoicing, processes financial assistance and stipend payments, and reconciles data across internal systems and HMIS to ensure accuracy, compliance, and timely reporting. The role plays a key part in translating financial and program information into clear insights that support system performance, funder reporting, and continuous improvement. While primarily focused on administrative and analytical functions, the Analyst may also support direct service activities as needed, including data entry, pre-screens, assessments, and intakes, as well as efforts to engage participants in community organizing and policy advocacy related to housing and homelessness.
Requirements
- Demonstrated commitment to SHCS’s vision of ensuring every child and adult is free from poverty.
- Bachelor’s degree in accounting, business, economics, finance, or a related field, or a minimum of two years of equivalent experience, including:
- Budget tracking, financial analysis, and/or program evaluation
- Nonprofit or similar administrative work, including grant or contract administration
- Direct service work related to anti-poverty efforts, affordable housing, and/or homelessness
- Proficiency in Microsoft Excel, Word, PowerPoint, and email communication.
- Intermediate proficiency with client database systems such as HMIS or Salesforce, or demonstrated ability to learn new data systems quickly.
- Ability to work effectively with diverse communities, partner agencies, and internal teams.
- Strong organizational skills with the ability to manage multiple priorities, respond in a timely manner, and maintain attention to detail.
- Ability to work collaboratively in a team environment and independently with limited supervision as needed.
- Strong written, verbal, and basic presentation skills.
- Ability to perform computer-based work for up to 6–8 hours per day.
- Ability to successfully complete a criminal background check.
Nice To Haves
- Bilingual/biliterate (Spanish, Vietnamese, or Chinese).
Responsibilities
- Ensure accurate and consistent tracking of program expenditures across partner agencies by creating and maintaining invoice templates and financial summary spreadsheets.
- Review partner agency invoices and support documentation on a monthly basis and follow up to resolve discrepancies or compliance questions.
- Complete monthly reconciliations of financial assistance data across internal systems, partner invoices, and the Homelessness Management Information System (HMIS).
- Process check requests and stipend payments in coordination with Program and Finance staff, including coordinating payment pickup or delivery as needed.
- Perform data entry in internal databases and HMIS to support accurate, timely financial and program reporting.
- Track partner agency spending against approved budgets and projections and flag variances for review.
- Maintain a budget amendment tracker to document, monitor, and communicate changes to partner budgets throughout the fiscal year.
- Monitor program enrollments and financial assistance expenditures across multiple funding sources to assess program capacity, utilization, and funding alignment.
- Analyze budget and expenditure data and communicate findings to program staff, partner agencies, and funders.
- Support the development, analysis, and reporting of program goals, outcomes, and performance metrics aligned with the organization’s Strategic Plan and HPS objectives.
- Collaborate with team members to improve data collection, reporting, and analysis processes and to complete required grant and funder reporting.
- Support the administration of partner agency subcontracts, including monitoring, reporting, and administrative oversight.
- Review partner agency programmatic reports and compile data for collaborative reports submitted to funders.
- Prepare contract-related documents, including subcontracts, budgets, invoices, and reporting templates.
- Produce financial summaries and support preparation of quarterly and ad hoc financial reports and reconciliations for funders.
- Track and reconcile program costs, including financial assistance, across multiple funding sources to ensure accuracy and compliance.
- Contribute to a collaborative, accountable, and equity-centered team culture by supporting agency-wide initiatives, events, and outreach efforts.
- Participate in staff meetings, trainings, retreats, and cross-team activities.
- Perform other duties as assigned in support of program operations and organizational priorities.
Benefits
- Excellent benefits include fully paid medical insurance for employees and majority paid medical insurance for qualified dependents, dental insurance, vision insurance, 12 paid holidays, 10 paid sick days per year, paid vacation starting at 10 days per year, additional wellness benefits, basic life and long-term disability insurance, professional development and more.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
