Home Care Office Assistant

Addus HomeCare•Charleston, IL

1d•Onsite

About The Position

Position Summary : The Office Assistant is the first point of contact for the office and is also responsible for greeting visitors and dealing with queries from the public and customer and performs other clerical tasks as needed. Hours: Monday - Friday 8 AM - 5 PM Location: Addus HomeCare 825 18th Street Charleston, IL 61920 At Addus we offer our team the best: Medical, Dental and Vision Benefits Monthly Bonus Daily Pay Continued Education PTO Plan Retirement Planning Life Insurance Employee discounts

Requirements

GED, High School diploma, and two to three years of related experience required
Experience with Microsoft Office Suite
Computer savvy
Excellent oral and written communication skills
Ability to multi-task under tight deadlines
Strong communication skills and interpersonal skills

Responsibilities

Entering Payroll and work schedules for field staff
Answer all incoming phone calls through the main switchboard and transfer calls to the proper department
Type meeting notes and using Microsoft Outlook to book meetings and conference rooms as needed by management
Distribute and sort mail, collect faxes, and distribute to appropriate department, and prepare overnight letters/packages as directed
File documents and correspondence
Copy materials and distribute mail/fax/scan documents
Order office supplies
Assist with data entry
Assist with keeping the office organized
Documents complaints from employees and clients that are received on the main corporate number
Help coordinate annual office events
Maintains a high degree of confidentiality at all times due to access to sensitive information
Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department
Follows all Medicare, Medicaid, and HIPAA regulations and requirements
Abides by all regulations, policies, procedures and standards
Performs other duties as assigned