HOA Bookkeeper & Architectural Review Coordinator
About The Position
The HOA Bookkeeper & Architectural Review Coordinator plays a key role in supporting the financial integrity, operational efficiency, and architectural standards of a luxury residential community. This position is responsible for day-to-day bookkeeping functions, overseeing architectural modification applications, assisting the General Manager with administrative and operational tasks, and supporting office staff in daily operations. The ideal candidate is detail-oriented, highly organized, customer-focused, and capable of multitasking in a fast-paced, high-expectation environment.
Requirements
- Prior bookkeeping experience, preferably within an HOA or property management environment
- Strong proficiency in Microsoft Excel and general accounting systems
- Excellent written and verbal communication skills
- Exceptional customer service skills with a hospitality-driven mindset
- Highly organized, detail-oriented, and able to manage multiple priorities
- Ability to work independently and collaboratively in a professional office setting
Nice To Haves
- Experience with architectural review processes
- Background in residential, hospitality, or high-end property management
Responsibilities
- Maintain accurate financial records
- Process vendor invoices, reimbursements, and mics. expenses
- Assist with monthly financial reporting, reconciliations, and budget tracking
- Maintain organized financial records in compliance with Association policies
- Utilize strong Excel skills for reporting, tracking, and data management
- Manage architectural modification applications from submission through approval process
- Coordinate with the Architectural Review Committee (ARC) and management
- Creates monthly agenda for committee meetings
- Ensure applications comply with governing documents and community standards
- Communicate professionally with Subdivision property managers and or homeowners regarding application requirements and status
- Document findings and report any non-compliance to management and committee
- Assist the General Manager with administrative tasks, reporting, and special projects
- Support office staff with day-to-day operational needs
- Provide exceptional customer service to homeowners, Board members, vendors, and guests
- Maintain confidentiality and professionalism when handling sensitive information
- Coordinate appointments with vendors and property manager
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
