HIM Specialist Birth Certificate - Post Partum Days

Jupiter Medical Center • Lexington, MA

6d • Onsite

About The Position

Ranked #1 for Safety, Quality and Patient Satisfaction, Jupiter Medical Center is the leading destination for world-class health care in Palm Beach County and the greater Treasure Coast. Outstanding physicians, state-of-the-art facilities, innovative techniques and a commitment to serving the community enables Jupiter Medical Center to meet a broad range of patient needs. Jupiter Medical Center is the only hospital in Palm Beach, Martin, St. Lucie and Indian River counties to receive a 4-star quality and safety rating from the Centers for Medicare & Medicaid Services (CMS). The HIM Birth Certificate Specialist is responsible for processing birth certificates for newborn encounters within 5 days as required by the state of Florida. Monitor OB census to ensure required turn around time is met per Florida Statutes. Work with key individuals in nursing areas to answer any PHI discrepancies needed for state intake form, work through any language or other barriers to ensure timely and accurate filing of birth certificates. Issue paternal documentation for birth certificate create to parent(s) to ensure signature requirements are met. Coordinate with Home Safe program liaison to ensure proper enrollment into Healthy Start program for those that qualify. Ensure consent and documentation is obtained per State. Coordinate with nursing team for new born discharge and tracking boards reflect completion of birth certificate achieved. Ensure newborn legal name is recorded in STAR. Coordinate with financial team to ensure proper billing of surrogate cases. Coordination/reconciliation of documents in legal medical record to ensure proper indexing and record maintenance is achieved. Report urgent issues to HIM Manager/Director and provide weekly turnaround time (TAT) reports to for compliance monitoring. Pick up charts from all nursing areas for courier to the HIM department for reconciliation and processing. Assist with prepping and scanning of loose reports and charts when time permits. All other duties assigned.

Requirements

• High school graduate or equivalent
• minimum of 1-2 years experience in HIM Field
• Registration, credentials and training for designation as a JMC Birth Registrar obtained within first 3 months of hire
• Experience in HIM field with Electronic Medical Record systems, specifically information related to processing birth certificates for new born encounters
• must have strong knowledge of MS Word and Excel
• Good strong understanding of HIM record processing, workflow and Electronic Medical Records
• Knowledge of Florida Statutes, HIPAA HiTech, and other laws and regulations a must
• Strong analytic, and computer skills
• Must also have good communication and organizational skills

Nice To Haves

• Previous experience and/or Birth Registrar credentials preferred
• Birth Registrar credentials with State of Florida Vital Statistics a plus.
• Cerner experience a plus

Responsibilities

• processing birth certificates for newborn encounters within 5 days as required by the state of Florida
• Monitor OB census to ensure required turn around time is met per Florida Statutes
• Work with key individuals in nursing areas to answer any PHI discrepancies needed for state intake form, work through any language or other barriers to ensure timely and accurate filing of birth certificates
• Issue paternal documentation for birth certificate create to parent(s) to ensure signature requirements are met
• Coordinate with Home Safe program liaison to ensure proper enrollment into Healthy Start program for those that qualify
• Ensure consent and documentation is obtained per State
• Coordinate with nursing team for new born discharge and tracking boards reflect completion of birth certificate achieved
• Ensure newborn legal name is recorded in STAR
• Coordinate with financial team to ensure proper billing of surrogate cases
• Coordination/reconciliation of documents in legal medical record to ensure proper indexing and record maintenance is achieved
• Report urgent issues to HIM Manager/Director and provide weekly turnaround time (TAT) reports to for compliance monitoring
• Pick up charts from all nursing areas for courier to the HIM department for reconciliation and processing
• Assist with prepping and scanning of loose reports and charts when time permits
• All other duties assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees