SY26-27 High School Registrar
Western Heights Public Schools•Oklahoma City, OK
About The Position
Performs skilled level switchboard/receptionist/clerical duties under limited supervision to assist the principal and assistant principal in the efficient functioning of the school. Works with parents, children, faculty, and other schools and departments. Is responsible for assisting with clerical tasks. An incumbent in this position will follow generally standardized operating policies and procedures. On occasion will have to interpret policies and procedure.
Requirements
- High school diploma/GED
- 1-2 years of clerical experience handling switchboard/receptionist work
- Basic communication skills to exchange information, give/receive simple instructions and respond to inquiries. Include filling out forms.
- Performs data recording/record keeping operations determining what changes need to be made to existing records.
- Performs routine computations requiring a knowledge of addition, subtraction, multiplication and division using whole numbers, fractions, decimals and/or percentages.
- Reads and interprets routine written or printed material such as charts, diagrams, maps or instruction material.
- Use business machines that can be easily learned from simple manuals or simple verbal instructions. Such machines include but are not limited to photocopiers, postage machines, calculator, and multi-line telephone consoles.
- Incidental typing
Responsibilities
- Handles all telephonic communication that comes into the school and directs the call to the proper parties.
- Must be able to know how to direct calls and answer routine information. The telephone is multi-line.
- Places and logs long distance calls.
- Handles walk-in traffic from parents, patrons, and others seeking information about school, students, etc.
- Must be able to direct them where to go or to find teachers and students.
- Checks students in and out.
- Handles inter school mail and outgoing/incoming mail.
- Handles UPS mail.
- Sorts and distributes mail.
- Notifies students of messages.
- Makes copies.
- Supervises/overseas work of student aides.
- Handles P.A. system and paging of teachers and students.
- Prepares information to send out over P.A. system.
- Records and verifies long distance phones calls and incoming FAXs.
- Orders supplies for teachers.
- Assists attendance secretary and back up other clerical staff as needed.
- Performs other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
