High School Master Schedule Registrar (8649)

Evergreen Public Schools • Vancouver, WA

2d

About The Position

The High School Master Schedule Registrar is responsible for the organization and processing of all materials related to student information including scheduling, grading, and academic records. The High School Master Schedule Registrar is also responsible for State reports related to the enrollment and withdrawal of students.

Requirements

• Typing/keyboarding of 50 wpm.
• A minimum of one year experience entering, editing, and data-mining information in/from a student information system.
• A minimum of two years of experience in a related field, or equivalent training.
• Demonstrated ability to perform on the computer, using Windows environment and related Microsoft applications.
• Must possess a good math aptitude.
• Demonstrated ability to operate the office equipment listed in the tools and equipment area above.
• Demonstrated ability to perform the tasks accurately and in accordance with established guidelines.
• Demonstrated ability to problem solve.
• Demonstrated ability to handle multiple priorities at one time.
• Demonstrated organizational skills and a commitment to follow through.
• Demonstrated ability to establish positive relationships with others as part of a team.
• Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
• Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures.
• Participates in activities and discussions that lead to increased cultural competence.
• Demonstrates a commitment to equitable outcomes for all students.
• Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
• The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.

Nice To Haves

• Previous registrar experience preferred.

Responsibilities

• Communicate effectively with students, staff, and the general public in person, by telephone, via e-mail and in writing.
• Prepare monthly enrollment count for State funding, including reconciling first 5-day enrollment count for District office for State funding purposes.
• Process enrollment and withdrawal of students.
• Develop master schedule with building Principal.
• Ensure balance and placement of course offerings.
• Build sections into computer.
• Verify information, order schedule runs, analyze conflicts with Principal, make adjustments as necessary to establish the best fit for student/teacher needs.
• Re-assess master schedule with Principal for each upcoming term.
• Work with counselors, students, and parents regarding schedule changes, transcripts, graduation requirements, etc.
• Design and prepare forecasting materials for student scheduling for upcoming year.
• Compile all scheduling packets needed for student forecasting.
• Prepare and edit the Curriculum Guide for publication.
• Establish and maintain accurate student records for the high school as well as Clark College and the Running Start program.
• These records include grade changes, academic history and transcripts.
• Verify accuracy of Running Start billing with District personnel.
• Evaluate and convert incoming academic credits from previous school outside the Evergreen School District in accordance with District and Office of Superintendent of Public Instruction (OSPI) regulations.
• Coordinate progress and grade reports in accordance with District time lines and mail copies to parents.
• Compile list for the ordering and printing of diplomas, graduation programs, etc.
• Work with counselors clearing seniors academically for graduation.
• Organize diplomas (financially/academically cleared) for handout after graduation ceremony.
• Create custom reports and extract files for District personnel, administrators, teachers and staff members.
• Submit courses for approval to the NCAA Clearinghouse.
• Train 10-Month Registrar/Secretary.
• Perform other related duties as assigned.

Benefits

• Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year: Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB).
• Employees may also be eligible to participate in FSA, DCAP, HSA, FPFSA (w/HDHP), and other supplemental benefits.
• Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS).
• EPS offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, PTO, religious, and bereavement leave.
• Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position PSE Office-Clerical Group CBA.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED