Bookkeeper (2025-2026) SY

Roswell Independent Schools • Roswell, NM

3d

About The Position

Use general direction monitor, post and reconcile financial accounts; purchase supplies/material and prepare and make deposits.

Requirements

• High School diploma or GED
• Two years’ experience in bookkeeping or accounting, at least one of which should have been in an educational environment.
• Knowledge of computer systems, including data bases and word processing programs.
• Personal and professional task management through the use of technology.

Responsibilities

• Maintain detailed records and run reports as necessary or required.
• Creates requisitions for purchase orders to be approved and process for final approval and ordering.
• Monitors shipments to appropriate requester, complete order by processing PO and invoices to Business Office for payment.
• Process large supply orders; paper and instructional supplies through School Dude and disperse as needed by teachers.
• Reconcile Operational, 2-Mill, and activity accounts.
• Counts, balances and accepts and receipts revenues daily from activity accounts.
• Prepares deposit to appropriate accounts for Pony to pick up to deposit in bank daily.
• Ensure proper documentation and processing of fees collection.
• Submits and monitors all activity fundraisers.
• Contacts individuals responsible for submission of information and answers questions regarding requests.
• Enter all books, lab fee fines at end of school year into Power School.
• Collect fines from students and clear in Power School.
• Receives inventory tags to disperse and adhere on merchandise.
• Orders, refills, and updates postage machine.
• Manages and orders Scantron Test Sheets.
• Manages and orders printers and printer cartridges for the school.
• Manages and orders chairs and desks for teachers and other staff.
• Monitor and maintain various reports and contracts.
• Ensure proper documentation and processing of RFP’s, etc.
• Prepare informational packets; contract individuals responsible for submission of information and answer question regarding requests.
• Composes, or transcribes from rough draft, correspondence, bulletins, and memorandums.
• Maintain confidentiality with sensitive matters.
• Be flexible and able to prioritize tasks and maintain accurate and detailed records.
• Report to work on time and work no less than 7 hours per day.
• Work independently with very little supervision.
• May be required to perform other related functions as assigned by your supervisor.
• Assist in inventory and order of other basic supplies.
• Cover for Administrative Assistant for Substitutes when absent.
• Supervise student workers.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED