Healthcare Senior Administrative Assistant

Catalyst Physician Group•Plano, TX

About The Position

Senior Administrative Assistant serves as a seasoned professional that performs a variety of administrative tasks and supports the senior leaders of a business unit(s). The Administrative Assistant will help our communities thrive by formulating partnerships across the organization to deliver value-added service. The Administrative Assistant will support a culture that is unabashedly driven by purpose. This person knows and supports the Company's mission, vision and core values. Role and Responsibilities Provide administrative support for designated executive leaders, including Physician leadership Act as the point of contact among leaders, employees and external partners Manage information flow in a timely and accurate manner. Create and format information for internal and external communication, spreadsheets, emails and presentations. Coordinate and manages the schedule, including meetings, appointments, and travel arrangements Maintains calendars and coordinates reoccurring meetings that require provider attendance. Takes meeting notes that are technical and/or confidential in nature and transcribes them into a final form, ensuring that information is documented accurately. Helps coordinate the on-boarding/off-boarding of Providers; collaborates with HR Operations, Credentialing and Training department to obtain or submit needed documentation. Tracking and monitoring of data via various systems and processes Schedule and set up meetings, including catering, room set-up, etc. Some late working nights (e.g. 9pm) may be required to support board meetings. Track and process expense reports Mail certified letters and other off-site business activities as needed. Self-directed project management Assist in planning and coordinating company events, conferences, and other special functions. Perform ad hoc duties as needed.

Requirements

Strong proficiency with MS Office Suite, including Word, Excel and PowerPoint
Experience working in a medical setting is preferred.
EMR experience strongly preferred.
Knowledge of and adherence to HIPAA rules and regulations
Ability to be resourceful and proactive in dealing with issues that may arise.
Ability to prioritize and juggle multiple tasks.
Strong attention to detail and accuracy
Solid communication skills both written and verbal.
Organized with excellent time management
Current driver's license, registered vehicle and insurance
Knowledge of and adherence to HIPAA rules and regulations
Bachelor's Degree or equivalent experience
3-year prior administrative experience required

Responsibilities

Provide administrative support for designated executive leaders, including Physician leadership
Act as the point of contact among leaders, employees and external partners
Manage information flow in a timely and accurate manner.
Create and format information for internal and external communication, spreadsheets, emails and presentations.
Coordinate and manages the schedule, including meetings, appointments, and travel arrangements
Maintains calendars and coordinates reoccurring meetings that require provider attendance.
Takes meeting notes that are technical and/or confidential in nature and transcribes them into a final form, ensuring that information is documented accurately.
Helps coordinate the on-boarding/off-boarding of Providers; collaborates with HR Operations, Credentialing and Training department to obtain or submit needed documentation.
Tracking and monitoring of data via various systems and processes
Schedule and set up meetings, including catering, room set-up, etc.
Track and process expense reports
Mail certified letters and other off-site business activities as needed.
Self-directed project management
Assist in planning and coordinating company events, conferences, and other special functions.
Perform ad hoc duties as needed.