Healthcare Practice Manager

Dr. Stephen J. Oreski LCSW & Associates•Paramus, NJ

About The Position

We are seeking a high-level Practice Manager to oversee operations, lead our administrative team, and manage both day-to-day office performance and facility operations. This role requires someone who can drive efficiency, maintain a premium client environment, and build scalable systems.

Requirements

3+ years in healthcare or medical office management
Experience with billing, collections, and insurance workflows
Experience overseeing office or facility operations (vendors, maintenance, etc.)
Proven leadership managing administrative teams
Knowledge of HIPAA compliance
Strong organizational and problem-solving skills
Tech proficiency (EMR/EHR, Google Workspace, Excel)

Nice To Haves

Mental health or private practice experience
Experience improving systems and workflows
Familiarity with KPIs and operational dashboards

Responsibilities

Lead daily operations (scheduling, front desk workflows, staff coordination)
Manage billing, collections, and revenue cycle performance
Supervise and develop administrative staff
Track and report KPIs (show rates, collections, clinician utilization)
Ensure HIPAA/OSHA compliance
Oversee the physical office environment, ensuring a clean, organized, and high-end client experience
Coordinate maintenance, repairs, and vendor relationships (cleaning, IT, utilities, etc.)
Manage office supplies, equipment, and inventory
Ensure safety standards and workplace compliance are consistently met
Proactively identify and resolve facility-related issues