Health Sciences Projects & Support Specialist

Forsyth Technical Community College•Winston Salem, NC

59d

About The Position

The Health Sciences Projects & Support Specialist provides executive-level administrative support directly to the Vice President of Health Sciences while also coordinating projects and operational priorities across the division. This role enhances divisional efficiency by managing high-level administrative functions, preparing professional reports and presentations, and ensuring effective communication across teams. The Specialist also supports divisional initiatives, accreditation, and events, requiring a balance of discretion, professionalism, strong technical skills, and the ability to manage multiple priorities. The position works closely with the Vice President of Health Sciences and the Health Sciences leadership team to streamline internal processes, drive special initiatives, and foster a culture of collaboration and accountability among staff. While not a member of the academic leadership team, this role plays a critical behind-the-scenes role in supporting the VP's leadership and advancing the work of the division.

Requirements

Associate degree and a minimum of five years (5) (or 3 year, consideration given) of progressively responsible administrative or operations experience? . Note:Degrees and hours must be from a college accredited by a United States Department of Education accepted accrediting agency such as SACSCOC.
Proficiency in Microsoft Office Suite and the ability to manage shared documents and workflow tools.
Exceptional organizational skills, attention to detail, and professionalism in written and verbal communication.

Nice To Haves

Bachelor's degree preferred.
Experience working in an higher education or health sciences setting.
Experience with a student information system such as Colleague, Banner or similar platforms.
Training or certification in project management or continuous improvement (e.g., PMP, Lean, Six Sigma).

Responsibilities

Provide direct administrative support to the Vice President of Health Sciences, including calendar management, scheduling logistics, and handling confidential communications.
Prepare and edit professional documents, reports, and presentations for executive and divisional use.
Utilize Excel and other software tools to track data, prepare charts, and develop reports to support divisional decision-making.
Serve as the first point of contact for the VP's office, maintaining professionalism at all times and confidentiality when applicable.
Assist the Vice President in advancing divisional priorities through organized follow-up, planning support, and coordination.
Translate high-level initiatives into structured timelines, action steps, and progress updates.
Support the development of annual goals, reports, and planning documentation for the division.
Conduct research and prepare summaries on topics relevant to divisional operations and improvement.
Monitor project deliverable, track progress on divisional goals, and provide regular updates to stakeholders.
Coordinate division-wide events, meetings, retreats, professional development, onboarding, and operational milestones to ensure alignment.
Identify opportunities to streamline workflows and support continuous improvement efforts across the division.
Support accreditation, reporting, and compliance activities by gathering data and preparing documentation.
Serve as a liaison between the VP's office, Health Sciences leadership, faculty, staff, and external partners to ensure alignment and communication.
Ensure consistent internal communication by preparing reports, documentation, and professional presentations.
Maintain division records.
Prepare and coordinate divisional reports, including compliance reports, attendance tracking, and other required submissions.
Represent Health Sciences in internal and external meetings as needed or appropriate.
Foster an environment of collaboration and accountability among the Health Sciences staff team.